City of Minneapolis · 19 hours ago
Program Assistant Non-Supervisory
Minneapolis, MN
Full-time
Onsite
Mid Level
3+ years expCity of Minneapolis is seeking a Program Assistant Non-Supervisory to support the administration and coordination of human resource activities at the Convention Center. The role involves assisting with talent acquisition, onboarding, employee programs, and ensuring a high level of customer service.
CommunitiesGovernmentNon Profit
Responsibilities
Assist in the recruitment, hiring, and on-boarding process for the MCC
Provide assistance to the MCC hiring process activities to ensure timely hires
Serve as the liaison with the City Human Resources Dept
Utilize applicant tracking system (NeoGov) to post MCC positions, develop reports, and maintain all talent acquisition related data
Conduct MCC new hire orientation as needed
Develop an understanding of the City hiring process to ensure talent acquisition and selection is following City process and procedures
Manage all submissions and responses to the suggestion box
Assist the Business Services Manager in the creation of teambuilding activities
Perform a variety of tasks related to employee communication including creating an employee newsletter, updating bulletin boards, updating information for the employee web page, preparing and distributing the daily message and reporting goal results
Schedule and coordinate employee events including producing employee presentation for all staff meetings, communication information, coordinating event logistics such as securing space, coordinating speaker needs, ordering supplies and refreshments, creating name tags, and producing training materials
Support employees with administrative inquiries and answering questions
Assist the Business Services Manager in the creation of training programs. Prepare training presentations, schedule and promote trainings, and maintain training attendance
Maintain all workers compensation reports
Compile and route accident reports, evidence, or materials as required for the use of City departments
Maintain employee records
Update and maintain information in the City of Minneapolis Enterprise Technology (COMET) software
Work with the City Human Resources Department to ensure the accuracy of data
Provide tracking and assistance to the managers for the performance evaluation program
Assist the Business Service Manager in developing feedback instruments to ensure programs are valuable to staff and support a culture focused on hospitality and service
Assist in the evaluation of programs
Develop surveys and provide analysis of the results/feedback
Produce reports and recommendations
Coordinate all aspects of employee uniforms
Process correspondence, reports, staff reimbursements, and various other materials and reports related to employee and employment activities
Assist in the coordination of all MCC employee recognition and engagement programs
Order supplies for the MCC as needed
Participate in committees as assigned and represent the MCC at meetings as needed
Qualification
Required
Post High School education or equivalent
Three years of related work experience in Human Resources or Customer Service
Considerable knowledge of modern office practices, clerical and administrative procedures and equipment
Considerable knowledge of the techniques of gathering, compiling and analyzing data
Considerable knowledge of departmental or division policies and procedures
Good oral and written communication skills
Good keyboarding skills
Ability to maintain good working relationships with a diverse population
Ability to take and transcribe minutes of meetings and compose correspondence, reports, brochures, etc
Good knowledge of modern record keeping and database practices, including complex filing operations
Patience for frequent interruptions with the ability to multitask and deal with competing deadlines
Excellent computer aptitude and skills. Ability to effectively work in multiple and specialized computer applications (NeoGov, Ungerboeck, PowerPoint, Word, Excel, Outlook, PeopleSoft, etc.)
Ability to develop and maintain effective working relationships with a wide variety of departments
Company
City of Minneapolis
City of Minneapolis is a government body that dispenses environmental, economic, workforce development, civic, and administrative functions.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.41MKey Investors
U.S. Environmental Protection Agency
2023-10-23Grant· $0.41M
Leadership Team
Laura Mellem
Deputy COO - Communications and Engagement
Brianna B.
Human Resources Business Partner
Recent News
2026-01-16
2025-08-29
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