DaVinci Academy of Arts and Science · 2 days ago
Administrative Assistant and Parent Engagement Coord. (Full Time)
Andover, MN
Full-time
Onsite
New Grad, Entry Level
$18/hr - $20/hrDaVinci Academy of Arts and Science is dedicated to cultivating a passion for learning through an enriched educational approach. They are seeking an Administrative Assistant and Parent Engagement Coordinator to welcome parents and visitors, assist teachers, and maintain communication between staff and families.
Primary/Secondary Education
Responsibilities
Monitor the front entrance to maintain building security, ensuring all guests log in upon arrival
Greet guests and answer phones courteously and professionally, directing inquiries as appropriate
Perform general clerical and recordkeeping duties, including copying, faxing, filing, and handling mailings
Provide administrative support to school leadership and office personnel to facilitate day-to-day operations
Assist in the upkeep of office equipment by clearing paper jams, scheduling maintenance, and ensuring adequate supplies are stocked
Maintain the organization and cleanliness of the three staff workrooms, keeping supplies replenished and spaces functional and tidy
Keep the reception area clean, organized, and welcoming on a daily basis
Sign for and route incoming packages in a timely and efficient manner to support smooth office operations
Support end-of-day communication and respond to parent inquiries as needed
This position will be cross-trained with the Lead Administrative Assistant to ensure consistent coverage during breaks, sick time, and paid time off (PTO)
Qualification
Required
Minimum of a high school diploma or equivalent required; a college degree is preferred
Must have or be able to quickly acquire knowledge of the school system structure (mission, goals, and objectives), policies, and procedures
Must have experience demonstrating the ability to deal with diverse situations and diversity of people, while communicating effectively
Must be proficient in a Windows environment, including word processing, spreadsheet, and database software
Must be able to learn quickly to use the software programs currently used at the school
Ability to maintain strict confidentiality regarding work performed and family data
Ability to handle multiple interruptions and adjustments to priorities throughout the day
Excellent memory and organizational ability, to set priorities, organize workload, handle multiple responsibilities, and meet deadlines
Ability to compose concisely and clearly
Ability to work within a team setting with multiple contributors on projects
Ability to multi-task projects, people, and events to get the job done
Willingness to learn new things and eagerness to acquire new skills
Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment, including utilizing pertinent software applications; planning and managing projects; and preparing and maintaining accurate records
Knowledge required to satisfactorily perform the functions of the job includes: business telephone etiquette; and concepts of grammar and punctuation
Frequent walking, standing, and prolonged periods of sitting at a desk
May be required to lift up to 25 lbs
Benefits
15 days of PTO
12 days of sick time to accrue
Company
DaVinci Academy of Arts and Science
Mission: DaVinci Academy of Arts and Science will cultivate a passion for learning through an enriched and individualized approach to education.
Founded in 2008
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase