State of Oklahoma · 1 day ago
Administrative Assistant I
Oklahoma County, OK
Full-time
Onsite
Mid Level
$3,539.81/mo - $3,539.81/mo
4+ years expThe State of Oklahoma is seeking an Administrative Assistant I to provide administrative support within the Bureau of Narcotics. The role involves assisting with registrations, maintaining records, preparing correspondence, and overseeing various administrative functions.
CommunitiesConsultingGovernmentHealth CareNon Profit
Responsibilities
To assist the Registrations Administration Programs Officer with Registrations
Preparing correspondence, developing, filing and maintaining registration files
Receive registration phone calls and answer questions regarding registration matters
Open registration mail
Review the applications for accuracy
Put payment information to the registration applications
Enter registration information into the registration data base
Scan documents and attach to registration records
Act as the primary back-up for front desk customer service
Perform other miscellaneous clerical duties as may be assigned by the Registration Officer
Participates in projects as team member or team leader
Develops and implements special procedures
Initiates correspondence requiring knowledge of agency or program procedures and policies
Develops and maintains confidential or complex files
Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties
Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
Coordinates activities with internal and external customers
Establishes educational and/or training programs
Interviews callers, arranges appointments, and performs other office tasks and duties
Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff
Trains or mentors other staff
Supervises subordinate staff. This includes supervising an administrative, clerical or technical clerical unit or staff responsible for performing a variety of duties
Qualification
Required
Must have associate's degree, plus four years of technical clerical office work or an equivalent combination of education and experience
Applicants must have a working knowledge of Microsoft Word and Excel
Selected Applicants must pass a rigid character background investigation, polygraph examination, and a drug screen
Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs
Ability to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions
Ability to speak and write clearly and concisely in order to be understood by others virtually, over the phone, in person and in writing
Company
State of Oklahoma
State of Oklahoma is a government organization that provides community development, education, employment, and health services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Dan Cronin
CIO and Chief Transformation Officer
David Ostrowe
Chief Operational Officer
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