South Platte Renew · 18 hours ago
Utilities Administrative Coordinator
Englewood, Colorado, United States
Full-time
Onsite
New Grad, Entry Level
$52K/yr - $79K/yrSouth Platte Renew is a utilities company seeking a Utilities Administrative Coordinator to perform a wide variety of administrative and clerical duties to support all divisions of the Utilities Department. The role involves managing administrative tasks related to utility services, ensuring efficient operations, and providing support for utility-related projects and initiatives.
Environmental Services
Responsibilities
Assists Deputy Directors and Managers with routine scheduling, internal and external appointments, meetings, and special projects
Performs data entry, editing, and formatting of Standard Operating Procedures (SOP). Manages Division/Department SOP program files, ensuring proper reviews and approvals/signatures
Keeps physical and electronic files organized, ensuring that documents are filed correctly and easily accessible
Purchases and maintains office and departmental supplies and uniforms
Generates and maintains electronic information in databases and spreadsheets, retrieves data, and prepares reports
Liaise between departments/divisions, staff, and external contacts, ensuring effective communication within the organization
Organizes and coordinates office events, meetings, conferences, and training sessions
Processes invoices for timely payment and reconciles monthly purchase card transactions
Records and transcribes meeting minutes as assigned
Performs various clerical duties, including typing, filing, copying, scanning, faxing, mail distribution, and assisting office staff as needed
Creates service requests for all actionable calls for Operations and Distributions and Collections. Answers telephones, provides information, refers inquiries, and takes messages
Reviews completed work orders and data entries to ensure timely and accurate management of service requests, work orders, and storeroom data. Prepares weekly, monthly, quarterly, semi-annual, and annual reports
Coordinates maintenance and repair of vehicles, equipment, and tools with the Fleet Division and external vendors
Prepares and formats documents, presentations, reports, and other correspondence
Performs extensive data entry using various software applications to track and monitor budgets, work activities, training, employee records, and other business processes
Prepares billing statements for various departments or entities as needed and collaborates with the finance department on municipal billing
Maintains records and informs Utilities operations staff of training, educational opportunities, license renewals, and credential expirations
Provides general administrative support to the department divisions as needed
Qualification
Required
High School Education or GED required
Proven work experience as an Administrative Coordinator, Administrator, or similar role
Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
Familiarity with office equipment, like printers and fax machines
Basic math skills
Solid time-management abilities with the ability to prioritize tasks
Excellent verbal and written communication skills
Strong analytical skills
Demonstrated organizational and administrative skills
Excellent oral and written communication skills
Ability to develop and maintain effective working relationships and work well in a team environment
Ability to exercise initiative, judgment, and decision making in solving problems and meeting organizational objectives
Ability to effectively use the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.)
Benefits
Medical, Dental, and Vision Plans
Retirement Plans
Paid Time Off
Paid Sick Leave
12 Paid Holidays
Company
South Platte Renew
South Platte Renew (SPR) is passionate about renewing natural resources for Colorado’s future.
Founded in 1977
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase