YMCA of Greater Oklahoma City · 8 hours ago
Office Administrator & Family Engagement Specialist, YMCA Child Development Center - Oklahoma City
Oklahoma City, OK
Full-time
Onsite
Entry Level
2+ years expYMCA of Greater Oklahoma City is seeking a full-time Office Administrator & Family Engagement Specialist to join their team. The role involves performing general administrative tasks, managing family engagement activities within the Child Development Center, and maintaining documentation and reports.
Non-profit Organization Management
Responsibilities
Respond to stand requests from internal or external customers
Creating center newsletters, family volunteer opportunities, and engaging in family/staff activities
Electronic and hard copy filing and file maintenance
Work on monthly/quarterly reports, monthly database upkeep, weekly/monthly recording, supporting multiple client programs
Printing, copying and scanning of hard copy files
Data entry and validation in electronic databases
Develop and compile weekly reports
Schedule meetings
Maintains and communicates group calendars
Orders departmental supplies
Corresponds with vendors for departmental needs and invoicing
Coordinates/schedules departmental events including catering needs
Meets and escorts visitors
Answers phone calls
Takes messages/meeting minutes
Coordinates building maintenance needs
Qualification
Required
High school diploma or equivalent
Works with moderate supervision/guidance
Works on straightforward tasks using established procedures
Good organizational skills
Working with Database
Basic shipping and receiving skill
Good communication skills (written and verbal)
Microsoft Office to include outlook, teams, word and excel
Microsoft Excel: 2 years (Required)
Must be certified in PR/CPR, AED, O2, and First Aid. (Training provided by the Y, if needed)
Must pass YMCA and DHS background check
Ensures accuracy in documents, data entry, and scheduling
Ability to handle unexpected issues and changes in workflow
Quick shifts in priorities and tasks are common
Acting as a friendly, helpful first point of contact for visitors and callers
Benefits
Dental insurance
Flexible schedule
Health insurance
Paid time off
Vision insurance
Company
YMCA of Greater Oklahoma City
The Y is one of the nation’s leading nonprofits strengthening communities through youth development, healthy living and social responsibility.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Kelly Kay
President & CEO
David Warde, CPA
VP of Finance, CFO
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