State of Oregon · 14 hours ago
Administrative Specialist 2 - Secondary/Postsecondary Transitions
Salem | ODE | Public Service Building
Full-time
Hybrid
Mid Level
$4,312/mo - $5,988/mo
3+ years expThe Oregon Department of Education is seeking an Administrative Specialist 2 - Secondary/Postsecondary Transitions to provide administrative support to the SPST Director and team. This role involves assisting in the administration of guidelines, publications, and project/program monitoring for Secondary and Post-Secondary Transitions programs and grants.
GovernmentNon ProfitPublic SafetySocial
No H1B
Responsibilities
Providing administrative support to the SPST Director and team
Monitoring and tracking grant expenditures and deliverables, procurement processes, creating grant and project progress reports, and other program and project related duties
Researching information and responding to inquiries from other offices within ODE, local education agencies, State agencies, community partners, and state and federal legislator offices, and members of the public
Establishing and maintaining procedures to coordinate SPST activities and organizing and documenting projects, policies, procedures using various tools (e.g., Microsoft, Smartsheet, Google, etc.)
Qualification
Required
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
An equivalent combination of education and experience
Preferred
Strong organizational, coordination skills to support CTE programs and grants, and timelines across multiple initiatives
Clear professional communications skills, including drafting correspondence, maintaining records, and supporting communication with districts, colleges, and workforce partners
High attention to detail and accuracy, particularly in tracking data, documentation, and compliance-related materials for state and federal CTE programs
Customer-service and relationship-centered approach, working effectively with educators, administrators, and external partners across Oregon
Technical proficiency and adaptability, including comfort with office systems and application, web technology, shared databases, and learning program-specific tools and reporting processes
Commitment to equity, confidentiality, and professionalism, supporting inclusive CTE systems and handling sensitive information with discretion
Company
State of Oregon
Official LinkedIn page for the state of Oregon. Oregon is a state in the Pacific Northwest region of the United States.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
William Wise
Chief Executive Officer
Kate Nass
Chief Financial Officer
Recent News
2025-05-04
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