Texas A&M University · 19 hours ago
Administrative Coordinator II
College Station, TX
Full-time
Onsite
Mid Level
$45K/yr - $65K/yr
3+ years expTexas A&M University is a prestigious institution committed to providing quality education and support. The Administrative Coordinator II will coordinate administrative support for the Executive Associate Dean and manage daily operations including scheduling, travel coordination, and event planning.
Higher Education
Responsibilities
Provides direct administrative support to the EAD by coordinating and executing administrative operations
Coordinates travel arrangements, itineraries, and expense reports
Plans and coordinates meetings, seminars, and other special events
Manages room reservations, calendar invites, catering, and room set-up/break-down to include basic technology support
Coordinates conference room schedules
Plans, coordinates, and arranges logistics for events in collaboration with the College’s Event Coordinator
Prepares and takes minutes at meetings
Attends meetings or committees on behalf of supervisor
Manages, receives, and prepares correspondence
Reviews and signs documents for supervisor
Supports the EAD’s office through the planning and execution of administrative operations
Develops, evaluates, and ensures adherence to internal office infrastructure procedures
Coordinates and maintains internal data and file organization
Supports the development of college-level guidelines and protocols
Coordinates and organizes office records retention and maintains office references and resource materials
Supports faculty affairs tasks as needed
May train, supervise, assign tasks, and evaluate student workers as needed
Manage awards for the college by tracking deadlines, issuing calls for nominations, and collecting and reviewing nomination packages
Coordinates and arranges for the awards committee to review all nominations, prepares reports on the final outcomes, and records this information
Collects and tracks college awards data and records the information in an internal tracking system
Supports the EAD by administering the endowed position appointments by issuing calls for nominations for open positions, collecting and reviewing nominations packages
Coordinates and arranges for the endowed position advisory committee to review all nominations, prepares reports on the final outcomes, and records this information
Qualification
Required
Bachelor's degree or equivalent combination of education and experience
Three years of experience in office administration
Preferred
Experience in higher education
Five or more years of experience in office administration
Experience supporting Dean level positions and/or C-Suite positions
Ability to implement best-practice data collection and management
Project coordination experience
Experience with university awards and/or endowed position administration
Exceptional attention to details
Benefits
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatically enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Company
Texas A&M University
Texas A&M University has a proud history that stretches back to 1876 when The Agricultural and Mechanical College of Texas became the first public institution of higher learning in the state of Texas.
10001+ employees
H1B Sponsorship
Texas A&M University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (322)
2024 (292)
2023 (214)
2022 (207)
2021 (109)
2020 (141)
Funding
Current Stage
Late StageLeadership Team
Jen Sommers, M.Ed.
Spectrum Living Learning Community Co-Founder
Greg Hartman
Chief Operating Officer and Senior Vice President for Strategic Partnerships, Texas A&M University,
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