ALTEN · 19 hours ago
Document Control Specialist - Level 1
Madison, WI
Full-time
Hybrid
Senior Level
5+ years expALTEN is a company seeking a Document Control Specialist who will manage and control all construction project documentation. The role involves implementing procedures for document control, training others, and maintaining the Document Management System.
Information Technology
Responsibilities
Work within and oversee the use and function of the company's Document Management System (Oracle Primavera Unifier) including business processes, workflows, transmittals, submittals, Requests for Information (RFI), letters, faxes, emails, electronic filing, and similar tasks
Manage the electronic and hard copy filing of project-related technical documentation and provide internal and external expediting and other custom deliverable status reports to Project Manager as required
Work with Project Managers to ensure proper resources are used at each business process workflow step. Watch for leading indicators of project risks from workflow data and communicate to project team, as well as work to resolve the issue
Provide training to company and partner users as necessary to support the effective use of the Document Management System
Act as the lead resource (subject matter expert) on all project-related document control items, including compliance with project specific contractual/commercial terms
Assist QA/QC in the audit of the onsite construction document control efforts of contractors. Ensure project document lists are up to date. In the absence of onsite QA/QC, the DCS will perform the audit
Interface with Records Management on long term storage and archiving documents
Ensure project document lists are up to date
Interface as necessary with vendors, contractors, suppliers, and other service providers to ensure accuracy of technical content
Performs work under the supervision of a manager
Qualification
Required
Bachelor's Degree Emphasis in business education, technical, engineering, construction management, document management or related area
5-10 years of related experience (Level 1)
Must possess a valid driver's license
Demonstrated knowledge of technologies and systems related to construction document control and management practices
Ability to analyze problems of moderate to complex nature and implement effective solutions
Ability to exercise sound judgment, flexibility, initiative and commitment in an environment of rapid change
Ability to work in a diverse work environment
Demonstrated effective interpersonal, verbal, and written communication skills. Ability to effectively communicate with internal stakeholders of the process
Preferred
Experience with Oracle Primavera Unifier
Experience with Oracle Primavera P6
Experience with other project management and document management systems
Demonstrated ability to use computer software programs (e.g.; e‐mail, word processing, spreadsheet, and project management)
Knowledge of electric and steam generation operations
Experience with electric utility, oil and gas, or highly regulated industries
Company
ALTEN
Alten is high-technology consulting and engineering group. The group's services are supplied to technical departments.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
unknown1999-04-01IPO
Leadership Team
Lesly Mouchnino
UX Designer
Recent News
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