Mindlance · 1 day ago
Recruiter Assistant
Chicago, IL
Full-time
Hybrid
New Grad, Entry LevelMindlance is a company specializing in talent acquisition, and they are seeking a Recruiter Assistant to support their Talent Acquisition team. This role involves coordinating interview logistics, ensuring a positive experience for candidates, and managing complex calendars and communications throughout the hiring process.
Human Resources
Responsibilities
Partner closely with Recruiters, Hiring Managers, and interview teams to schedule phone screens, virtual interviews, and in-person interviews across multiple locations
Coordinate complex scheduling involving multiple interviewers, panel interviews, and shifting availability
Communicate interview details and expectations clearly to candidates and internal stakeholders
Manage calendar invitations, conference room reservations, virtual meeting links, and follow-up reminders
Serve as a primary point of contact for candidates regarding scheduling, logistics, and next steps
Ensure timely updates and a smooth, positive candidate journey from initial scheduling through final interviews
Respond to scheduling changes or conflicts quickly and tactfully
Qualification
Required
Prior experience coordinating interviews across multiple teams, locations, or time zones
Strong ability to navigate and manage competing priorities and shifting schedules
Exceptional organizational skills with the ability to manage multiple requests simultaneously
High accuracy in managing logistics, documentation, and communications
Professional and clear written and verbal communication
Ability to interact with candidates, hiring managers, and team members with professionalism, tact, and a customer-service mindset
Experience with Applicant Tracking Systems (ATS) and HRIS platforms
Proficiency with Outlook or similar calendar/scheduling tools
Comfortable with virtual meeting platforms (Teams, Zoom, etc.) and general office software
Preferred
Experience supporting Talent Acquisition in a high-volume or enterprise environment
Familiarity with multi-location or multi-time-zone scheduling
Background in HR, Recruiting Coordination, or administrative roles in a corporate setting
Company
Mindlance
Mindlance is a Staffing and Recruiting company which provides multi-vertical staffing services
Founded in 1999
1001-5000 employees
H1B Sponsorship
Mindlance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (71)
2024 (53)
2023 (37)
2022 (72)
2021 (36)
2020 (40)
Funding
Current Stage
Late StageLeadership Team
R
Rajat Paul Dhall
Co-Founder & Managing Director
V
Vik Kalra
Co-Founder and Managing Director
Recent News
2025-11-19
Kelly Services, Inc.
2025-05-17
2025-04-14
Company data provided by crunchbase