C-SUITE ASSISTANTS · 1 day ago
Executive Assistant to President/CEO and Leadership Team
Scottsdale, AZ
Full-time
Hybrid
Senior Level
$85K/yr - $100K/yr
5+ years expC-SUITE ASSISTANTS is a confidential, growth-oriented organization seeking a highly capable Executive Assistant to support the President & CEO. This role involves managing the executive's calendar, coordinating communications, and driving operational excellence while providing meaningful exposure to company operations and leadership decision-making.
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Responsibilities
Manage and protect the President & CEO’s calendar, priorities, communications, and day-to-day workflow
Act as a proactive gatekeeper, anticipating needs and resolving issues before escalation
Prepare executive briefs, agendas, presentations, reports, and follow-up documentation
Draft, edit, and manage executive communications, correspondence, and internal materials
Coordinate meetings, travel, and logistics with precision and discretion
Serve as a liaison between the executive office and internal teams, clients, vendors, and external partners
Support company-wide initiatives by coordinating timelines, deliverables, and cross-functional collaboration
Track action items, risks, and dependencies, providing clear updates to leadership
Establish, document, and maintain Standard Operating Procedures (SOPs) across administrative and operational workflows
Oversee office operations and administrative systems to ensure efficiency, consistency, and scalability
Maintain organized and secure company records, contracts, and documentation
Support marketing and growth initiatives, including content coordination, internal communications, CRM maintenance, and event logistics
Assist with meetings, conferences, and events, including planning, vendor coordination, and execution
Qualification
Required
5+ years of experience supporting C-suite executives in an executive assistant, executive operations, or business operations role
Strong organizational, planning, and project coordination skills with exceptional attention to detail
Excellent written and verbal communication skills with a polished executive presence
Highly proactive, resourceful, and comfortable operating with autonomy
Ability to manage multiple priorities, stakeholders, and initiatives in a dynamic environment
Tech-savvy with experience using modern productivity, CRM, documentation, and e-signature tools
Strong problem-solving skills and sound judgment
Highly trustworthy with absolute discretion when handling confidential and sensitive information
Calm under pressure, adaptable, and execution-focused
Preferred
Bachelor's degree preferred or equivalent professional experience
Benefits
Competitive salary and discretionary bonus
Comprehensive benefits package
Paid time off
Company
C-SUITE ASSISTANTS
C-Suite Assistants is a service provider specializing in supporting executives and senior management teams with administrative assistance.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Carol Coleman
Managing Partner and Principal
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