Franklin Pierce University · 20 hours ago
Clinical Administrative Assistant - MPAS, TX
Round Rock, TX
Full-time
Onsite
Entry, Mid Level
1+ years expFranklin Pierce University is seeking a Clinical Administrative Assistant to support the Clinical Placement Coordinator in building partnerships for clinical placements for health training students. The role involves managing compliance requirements, analyzing clinical placements, and ensuring operational management of these placements.
Higher Education
Responsibilities
Enter and maintain student/preceptor data in clinical tracking software (EXXAT), including rotation sites and assignments, clinical tracking, and student information
Develop long-term professional and collegial relationships with clinical site staff/administrators through positive communication with clinical sites
Assist faculty and preceptors with clinical tracking software (EXXAT)
Organize and maintain files and records, frequently involving cross-filing/cross-reference systems
Coordinate, initiate, prepare, process, and/or monitor administrative/operational correspondence (i.e. forms, records, reports, schedules, clinical training, credentialing, orientation materials and other documents.)
Ensure timely and accurate completion of documents by other staff, faculty, students or individuals external to the department or university
Assist with the various day-to-day clerical and administrative functions pertaining to student clinical rotations; preceptor, faculty and student evaluations; and documentation of the required rotations for students for graduation
Monitor the Castle Branch system to ensure that students have achieved full compliance with admission screenings as well as updated screenings prior to the clinical year
Review preceptor and student evaluations and notify the DCE when immediate concerns arise
Assist with on-campus immersion activities that pertain to the clinical year
Compile a variety of information from both manual and computerized records and files for regular and special reports and in response to specific requests by supervisor, other staff and/or faculty members
Confer regularly with immediate supervisor, office manager, other department/university personnel, and/or various firms/organizations/individuals external to the university
Prepare and monitor paperwork required for clinical rotations including comprehensive filing system, letters of intent, board certifications, licenses, and clinical site evaluations
Prepare CME certificates for preceptors, when applicable
Answer inquiries via email or phone from students and preceptors
Coordinate the preparation of detailed clinical preceptor packets for preceptors (or clinical site contact) regarding rotation assignments to include relevant SCPE syllabus and Preceptor Handbook
At the end of a clinical rotation, distribute preceptor evaluations and appreciation letters for preceptors
Understand and comply with ARC-PA Standards as they pertain to students/preceptors/sites during the clinical year
Qualification
Required
A minimum of 1 years of previous relevant administrative experience is required
Associate degree in related area, or a combination of education and experience from which comparable knowledge and skills have been acquired
Incumbent must possess excellent presentation and computer skills with proficiency in Microsoft Office software (specifically, Word, Excel, Access and Outlook), as well as the ability to stay current with emerging office technologies
Incumbent must possess strong customer service skills, organizational skills, and excellent oral and written communication skills in English
Incumbent will work under typical office conditions
Incumbent must be physically able to lift various materials up to 25 pounds on an occasional basis
While performing required job tasks, the staff member must be physically able to remain seated frequently to continuously; and physically able to remain standing up to 15% of the time
The staff member must possess dexterity abilities required to perform typing, operate a computer and other office equipment, as related to job responsibilities and expectations
Preferred
Bachelor's degree preferred
The ability to work independently in a dynamic environment with changing priorities and multiple responsibilities is an asset
Company
Franklin Pierce University
Franklin Pierce University is a school in Rindge.
501-1000 employees
H1B Sponsorship
Franklin Pierce University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (2)
2023 (2)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
Gwen Goodman
Chief Human Resources Officer
Pierre V.C. Morton - Ed.D., M.B.A. (he/him/his/el)
Chief Diversity Officer
Recent News
2025-05-28
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