Texas A&M University · 5 hours ago
Administrative Coordinator II
College Station, TX
Full-time
Onsite
Mid Level
3+ years expTexas A&M University is a prestigious institution committed to enriching the learning and working environment. The Administrative Coordinator II will coordinate administrative support for the Mba Program Office, ensuring adherence to office protocols and managing various administrative tasks such as travel arrangements, meeting planning, and compliance with state guidelines.
Higher Education
Responsibilities
Coordinates administrative support functions
Plans and coordinates administrative activities and services
Monitors office procedures and ensures adherence to office protocols
Prepare and review operational and special reports
Coordinates office records retention and maintains office references and resource materials
Coordinates travel arrangements and prepare itineraries
Plans and coordinates meetings, seminars, and other special events
Prepares Faculty overload memos, routes, and tracks each semester
Pull end-of-course evaluations and prepare summaries
Coordinates the maintenance of office supplies and equipment
Make recommendations for process improvements or administrative changes
Develops and maintains knowledge and understanding of relevant state guidelines
Interprets and applies guidelines to assist in advising and supporting students
Analyzes incoming inquiries and provides proper instructions for resolution
Reviews student records and analyzes situations to determine eligibility for enrollment
Coordinates with external departments for compliance with scheduling and registration rules
Ensures the integrity of data by monitoring submissions and identifying issues
Performs special analyses and project summaries
Prepares documentation for appeals submitted to relevant panels
Prepares weekly announcements for students in coordination with the Associate Director for Student Experience
Prepares weekly recruiting messages for HTML email in coordination with the Program Director
Assists in the development of program-level guidelines and protocols
Prepare and takes minutes at meetings
Manages correspondence and communications for the office
University Credit Card reconciliation: Prepare Emburse for the Director
Submit travel reimbursements for the Director
Prepare and submit expense reports/Invoices for payment
Liaison with Bookstore for Student Textbook deliveries/inquiries
Serves as backup support for student worker duties: Processing Expressions of Interest, Preparing Admit packets and Deposit packets, grading, attendance, and retention roster updates
Some evening or weekend work and travel may be needed
Qualification
Required
Bachelor's degree or equivalent combination of education and experience
Three years of experience in office administration
Preferred
Intermediate to Advanced Excel, pivot tables, charts
Zoom virtual meetings experience
Good phone etiquette and customer service experience
Benefits
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Company
Texas A&M University
Texas A&M University has a proud history that stretches back to 1876 when The Agricultural and Mechanical College of Texas became the first public institution of higher learning in the state of Texas.
10001+ employees
H1B Sponsorship
Texas A&M University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (322)
2024 (292)
2023 (214)
2022 (207)
2021 (109)
2020 (141)
Funding
Current Stage
Late StageLeadership Team
Jen Sommers, M.Ed.
Spectrum Living Learning Community Co-Founder
Greg Hartman
Chief Operating Officer and Senior Vice President for Strategic Partnerships, Texas A&M University,
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