Fontainebleau Miami Beach · 18 hours ago
F&B | Administrative Assistant
US-FL-Miami Beach
Full-time
Onsite
Mid, Senior Level
5+ years expFontainebleau Miami Beach is a historic hotel known for its blend of glamour and luxury. The Administrative Assistant position provides crucial support within the Banquets department, assisting with event orders, clerical duties, and project coordination.
Hospitality
Responsibilities
Answer telephones and transfer to appropriate staff member
Create and modify documents using Microsoft Office
Maintain confidentiality in all aspects of client, staff and agency information
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
Maintain hard copy and electronic filing system
Research, price, and purchase office furniture and supplies
Setup and coordinate meetings and conferences
Support staff in assigned project-based work
Prepare responses to correspondence containing routine inquiries
Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, QuickBooks or other programs
Collect and maintain inventory of office equipment and supplies
Arrange for the repair and maintenance of office equipment
Other duties as assigned
Qualification
Required
Computer literate and proficient with Microsoft Office including Excel
Excellent writing, analytical and problem-solving skills
Knowledge of principles and practices of organization, planning, records management, and general administration
Ability to communicate effectively and establish and maintain effective working relationships with staff
High school education or equivalent
At least one year of prior food and beverage experience highly desirable
Five years' experience as an administrative assistant or office administrator with increasing responsibilities in a high-volume environment
Company
Fontainebleau Miami Beach
"IF YOU CREATE THE STAGE SETTING AND IT IS GRAND, EVERYONE WHO ENTERS WILL PLAY THEIR PART." - Morris Lapidus A spectacular blend of Golden Era glamour and modern luxury, Fontainebleau Miami Beach reinvents the original vision of legendary architect Morris Lapidus – a stage where everyone plays their unique part.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Fred McRae, CEO Total Event Network (TEN)
CEO of Total Event Network
Recent News
Physicians' Education Resource®
2025-09-30
2024-05-20
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