Dole Packaged Foods · 16 hours ago
Purchasing Specialist
Atwater, CA
Full-time
Onsite
New Grad, Entry Level
$24/hr - $27/hrDole Packaged Foods is a purpose led organization that champions accessible fruit nutrition. The Purchasing Specialist will execute day-to-day purchasing operations, including processing purchase requisitions, preparing purchase orders, and coordinating with various departments to ensure timely and accurate purchasing activities.
Food and Beverage
Responsibilities
End-to-End Purchasing Execution
Receive and process purchase requisitions (PRs) from internal departments
Prepare and place purchase orders (POs) in SAP in alignment with approved pricing, lead times, and operational requirements
Obtain and review vendor order confirmations to ensure materials and services are scheduled as requested
Monitor order status end-to-end (confirmation, shipment, delivery, receiving, goods receipt, and invoice processing)
Proactively expedite orders and communicate risks or delays to Planning, Operations, QA, and Accounts Payable as needed
Receiving, Documentation & Invoice Resolution
Request, review, and verify shipping documentation (BOLs, packing slips, COAs, lab results, and other required documents)
Ensure timely and accurate goods receipt (GR) postings in SAP in coordination with receiving teams
Resolve invoice discrepancies and provide appropriate accounting instructions for price, quantity, or tax, and other variances
Support Accounts Payable to ensure accurate and timely invoice processing
Rejected Materials & Credit Recovery
Coordinate documentation for rejected or non-conforming materials (photos, COAs, packing slips, inspection results, etc.)
Initiate return orders, debit memos, or credit requests as applicable
Drive credit recovery follow-up with vendors until resolution and closure
Vendor & Material Setup Support
Initiate and track new vendors and new material setup requests until completion
Support with collecting and routing required supplier documentation in partnership with QA and other stakeholders per established approval workflows and SOPs
Cross-Functional Coordination
Partner daily with Planning, Operations, QA, Maintenance, and Accounts Payable to support production continuity and service levels
Communicate clearly and proactively to prevent material shortages, resolve discrepancies, and minimize operational disruptions
Documentation Control & Audit Readiness
Maintain accurate and organized purchasing records in SAP and approved document repositories (e.g., ShareFile), including confirmations, packing slips, rejection packets, and invoice back-up
Execute all work in compliance with department SOPs, SOX controls, and internal or third-party audit requirements
Review open purchase orders regularly to ensure timely receipt, closure, or cancellation
Operational Tracking & Continuous Improvement Support
Maintain purchasing trackers (open PO status, confirmation timeliness, invoice issue logs) and provide clean, accurate inputs for KPI reporting
Participate in Procurement Operations standard work updates, including SOPs, templates, and tracker improvements
Support the Purchasing Manager with operational or administrative tasks as assigned
Qualification
Required
Prior experience in an administrative, purchasing, or supply chain role preferred
Strong organizational, time management, and follow-through skills
Ability to work independently while collaborating effectively in a team environment
Clear and professional written and verbal communication skills
Proficiency in Microsoft Office; working knowledge of SAP preferred
Demonstrated attention to detail and commitment to data accuracy
Willingness to work additional hours as business needs require
Commitment to upholding all company policies, ethical standards, and compliance requirements
Preferred
Bachelor's degree preferred
Company
Dole Packaged Foods
We deliver high-quality fresh and packaged fruit with positive impact on people, planet and prosperity.
Founded in 1851
10001+ employees
Funding
Current Stage
Late StageRecent News
2025-07-19
Morningstar.com
2025-05-20
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