UTMB Faculty Group Practice · 14 hours ago
Business Coordinator - Galveston Supply Chain Operations
Galveston, Texas, United States
Full-time
Onsite
Entry Level
2+ years expUTMB Health is a leading healthcare institution, and they are seeking a Business Coordinator for their Supply Chain Operations. The role involves managing and supporting administrative and business management activities, including financial tasks, clerical duties, customer service, and human resource coordination.
Hospital & Health Care
Responsibilities
Serves as Accountable Property Officer for the Process/Department, maintaining property accounting records, including the acquisition of new or disposal of obsolete equipment, and conducts annual physical inventory of capital equipment
Assist in the development of the process budget
Monitors the current status of the Process budget, including income and expenditures
Reconciles Process accounts, comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify accuracy of posting and receipt of payment for services provided by the Process
Identifies variances in expenditures and reports to customers as appropriate
Coordinates the process of accounts receivable and posting revenues
Maintains detailed reports and records of accounting data
Assists in the preparation of detailed financial, statistical, and annual reports
Assists in the preparation of comparative analysis reports and statements reflecting variations in the expenditures and revenues
Assists in conducting cost studies regarding the process’s charge structure/billing system
Coordinates and processes employee travel arrangements and reimbursements, ensuring compliance with current Travel Guidelines
Process requisitions for routine, non-routine, and capital equipment purchases in accordance with UTMB procurement rules and guidelines
Coordinates and processes employee business expense reimbursements, ensuring compliance with current UTMB policies and procedures
Types finished copies of correspondence and reports from speedwriting or shorthand notes, Dictaphone machine, or rough drafts
Types routine, complex, and/or confidential documents utilizing a typewriter, word processor, or specialized computer software package (e.g., presentations, flow charts, etc.)
Composes correspondence and memorandums in appropriate business letter format
Proofreads all completed assignments for grammar, format, and structure
Creates, maintains, and manipulates databases and spreadsheets
Initiates action plans to develop skills and knowledge to stay current with evolving office technologies & work demands
Develops area/process office record-keeping systems
Compiles data for necessary reports and develops reports that are user-friendly
Schedules, coordinates, and organizes appointments, meetings, and rooms
Coordinates meetings, notifications, and prepares agendas
Files process/area records, reports, correspondence, and other documents, maintaining files in accordance with the current Record Retention Schedule
Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards
Sorts, stamps, and distributes incoming mail and prepares outgoing mail
Serves as liaison with other Processes/Departments and agencies regarding inventory control, building services, equipment and maintenance repair, purchasing, safety, and other administrative matters
Interacts with customers towards effective problem resolution and assists with questions regarding policies, procedures, and operations of the process or area
Responsible for administrative support tasks at the executive level
Ensure smooth and seamless service in the executive office, managing day-to-day activities
Ability to think independently and make decisions as necessary
May interface with leadership of UT Components, city, and/or state government agencies or outside vendors
Coordinates personnel matters, including the coordination of the hiring, separation, and evaluation processes, with Human Resources, ensuring compliance with current policies, procedures, and practices
Processes and monitors the status of personnel action forms such as promotions, transfers, and disciplinary action, including record maintenance
Key Control Officer for the Process/Department
Provides new and existing staff with Process orientation of the Performance Management Program, Personal Development Program, and the interpretation of Human Resources Policies and Procedures
Coordinates and enters employee time and attendance utilizing on-line reporting system, verifying the correctness and completeness of data entered
Verifies and reconciles payroll issues and distributes employee payroll
Assists in the development of area policies and procedures, ensuring compliance with applicable rules and regulations
Serves as departmental liaison with Human Resources regarding employee disciplinary and grievance issues
Initiates improvements in the work process/environment
Analyzes and standardizes procedures for improved efficiencies
Prioritizes daily work assignments
Contributes ideas and suggestions for improvements to the process
Supports and assists in the cross-training of team members
Good overall knowledge of Non-Exempt Administrative Support role skills
Adheres to internal controls and reporting structure
Performs related duties as required
Qualification
Required
Associate's degree or equivalent and 2 years of office-related experience
Company
UTMB Faculty Group Practice
The University of Texas Medical Branch (UTMB) Faculty Group Practice (FGP) is comprised of over 950 faculty physicians and advanced practice providers who drive UTMB’s mission of improving health by delivering innovative education and training, pursuing cutting-edge research, and providing the highest quality patient care.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase