Magnify · 19 hours ago
Administrative Assistant II / Office Assistant
Lakeland,FL,US
Full-time
Onsite
New Grad, Entry LevelMagnify is a part of the Diocese of Orlando, and they are seeking an Administrative Assistant II / Office Assistant to enhance administrative effectiveness by providing clerical support to the pastor and other departments. The role involves scheduling meetings, maintaining filing systems, and providing general office support.
CharityCommunitiesHome Health CareNon Profit
Responsibilities
Performs secretarial duties for assigned department leader with minimal direction; may provide support for other departments as needed
Schedules and arranges meetings and appointments; drafts and types business correspondence; organizes department meetings; makes travel arrangements; takes dictation and transcribes letters, minutes, and statements; answers and screens telephone calls; assists staff, visitors and others
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Responds to internal and external customers in a timely, accurate, courteous, and empathetic manner representing the parish in a positive light
Coordinates and schedules meetings, meeting rooms, and required equipment for internal meetings and those with other departments, vendors, or the business community
Opens and distributes daily mail and makes determination as to importance and priority; organizes work by reading and routing correspondence, collecting information, and initiating communication
Develops and maintains effective records and information management systems, including a current and accurate filing system
Completes requests by answering or referring inquiries via the telephone; greets visitors; refers calls to appropriate person, entity, or outside agencies
Coordinates the activities of other clerical staff in the department for telephone coverage, vacation coverage, daily break and lunch coverage, and distribution of clerical workload; may conduct meetings with other departmental clerical staff to enhance communication and discuss and clarify administrative and secretarial issues, as needed
Responsible for organizing and utilizing volunteer services
Ensures that the department leader and appropriate personnel are apprised of developments and situations, exercising good judgment, and ensuring confidentiality is maintained in all areas of responsibility
Professionally communicates and interacts with staff members, management team, volunteers, and diocesan officials
Maintains 'customer' confidence and protects operations by keeping information confidential
Prepares reports by collecting information and data
Prepares PowerPoint computer presentations for outlines or notes
Attends required meetings and gatherings
Contributes to team effort by accomplishing related results as needed
Continually monitors timeliness to achieve timely completion of all jobs
Performs all other duties as assigned
Qualification
Required
Provides clerical support to the pastor and other departments
Operates at a complex clerical capacity
Coordinates schedules and meetings
Creates complex documents and reports
Maintains filing systems
Provides general office support
Performs secretarial duties for assigned department leader with minimal direction
Schedules and arranges meetings and appointments
Drafts and types business correspondence
Organizes department meetings
Makes travel arrangements
Takes dictation and transcribes letters, minutes, and statements
Answers and screens telephone calls
Assists staff, visitors and others
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Responds to internal and external customers in a timely, accurate, courteous, and empathetic manner
Coordinates and schedules meetings, meeting rooms, and required equipment for internal meetings
Opens and distributes daily mail and makes determination as to importance and priority
Organizes work by reading and routing correspondence, collecting information, and initiating communication
Develops and maintains effective records and information management systems
Completes requests by answering or referring inquiries via the telephone
Greets visitors
Refers calls to appropriate person, entity, or outside agencies
Coordinates the activities of other clerical staff in the department
Responsible for organizing and utilizing volunteer services
Ensures that the department leader and appropriate personnel are apprised of developments and situations
Exercises good judgment and ensures confidentiality is maintained
Professionally communicates and interacts with staff members, management team, volunteers, and diocesan officials
Maintains customer confidence and protects operations by keeping information confidential
Prepares reports by collecting information and data
Prepares PowerPoint computer presentations for outlines or notes
Attends required meetings and gatherings
Contributes to team effort by accomplishing related results as needed
Continually monitors timeliness to achieve timely completion of all jobs
Performs all other duties as assigned
Company
Magnify
We believe that the gifts of each individual are what make communities great.
Founded in 2004
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase