Empower AI · 14 hours ago
Subcontracts Administrator
US-VA-Reston
Full-time
Hybrid
Mid Level
4+ years expEmpower AI is a company focused on providing AI solutions for government agencies. They are seeking a Subcontracts Administrator to manage procurement actions, including subcontractor negotiations and administration, while ensuring compliance with federal regulations.
Information ServicesInformation TechnologySoftware
Responsibilities
Review prime contract RFPs and develop compliant subcontractor RFP packages aligned with program objectives, applying required FAR/DFARS flowdowns and support accurate Terms and Conditions negotiations consistent with our policies and customer requirements
Experience supporting proposal efforts, including pricing and cost analysis
Coordinate directly with subcontractors to ensure complete, accurate, and timely proposal submissions
Prepare subcontract-related proposal documentation, including price and cost analysis narratives to support CPFF, TM, FFP program types
Track subcontract funding/ceilings, burns, and required actions; coordinate with program control/finance and contracts to support funding updates and invoice resolution
Draft, negotiate, and administer subcontracts, purchase orders, teaming agreements, and non-disclosure agreements
Provide guidance to non-procurement stakeholders on subcontracting processes, compliance requirements, and risk considerations
Strong negotiation skills and strategies
Identify opportunities for process improvements and contribute to procurement best practices
The ability to work independently with minimal oversight, manage multiple priorities and maintain a high level of customer satisfaction is essential
Perform other related duties as assigned
Qualification
Required
Bachelor's Degree (preferably in Business) or equivalent related experience
4+ years working as a subcontract administrator in a government contracting firm
Experience with an enterprise procurement system (ideally Costpoint or Unanet)
The ideal candidate has a strong working knowledge of the Federal Acquisition Regulation (FAR) (and DFARS, as applicable)
Organized, detail-oriented, and compliance-minded without losing sight of program objectives
Strong written and verbal communication skills, with the ability to interact effectively with program management and senior stakeholders
Comfortable working in a lean, collaborative environment and enjoys having broad responsibility and visibility across programs
This individual is adaptable, proactive, and able to shift priorities as needed to support program and team needs
Preferred
Experience working in Unanet
Experience in a CPSR certified environment. Assemble, maintain and audit procurement files in accordance with CPSR and internal compliance standards
FFATA experience
CHESS experience
Experience supporting both small and large government contractors
Company
Empower AI
Empower AI helps federal agency leaders elevate their workforce productivity.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2017-08-15Acquired
Leadership Team
Jeff Bohling
Chief Executive Officer
Paul Harrington
Executive Vice President, Chief Growth Officer
Recent News
Morningstar.com
2025-07-24
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