Pennsylvania College of Technology · 12 hours ago
Accounts Receivable Assistant
Williamsport, PA, US
Full-time
Onsite
Entry Level
$18/hr - $22/hr
3+ years expPennsylvania College of Technology is seeking an Accounts Receivable Assistant to support the Student Accounts Office and manage the accounts receivable/cash receipt system. The role involves providing counter service to students and staff, processing payments, and maintaining accurate records of transactions.
EducationHigher Education
Responsibilities
Provide continuous receptionist and counter service. Respond to routine correspondence from students, parents, faculty, and staff
Gain understanding of third-party payment /refund systems and processes. Answer questions and assist students as appropriate
Open, sort, stamp, and distribute incoming mail
Post Student Acceptance Forms
Post tuition payments as received to individual student’s account
Post endorsed student loan checks to student’s account receivable file, daily in accordance with Federal Student Loan program regulations
Post payments received to miscellaneous AR and cash receipts systems; verify accuracy of posting to correct receivable/general ledger accounts as received from Accounting Operations and various departments across campus; return receipts when appropriate
Disburse pre-approved cash emergency loans to students from College’s Petty Cash Fund and post to appropriate accounts
Mail monthly statements for past due invoices and keep Bursar apprised of delinquent accounts
Maintain file of numbered Bursar’s Office cash receipts for auditing purposes
Assist office staff with mailing of students’ statements
Assist Third-Party Billing Coordinator with coding Penn State employees/dependents tuition waivers/reductions according to College policy on a semester basis, maintain files
Assist Third Party Billing Coordinator with posting private scholarships and agency payments to student AR system; maintain files
Review status of past due receivable accounts for collection efforts as directed by Bursar
Assist Bursar in preparation of Excel spreadsheets used for sending delinquent account data to outside collection agencies
Enter appropriate comments to individual students’ history file and the miscellaneous A/R system as directed
Maintain up-to-date filing, retrieval system
Develop, maintain a thorough working knowledge of the miscellaneous accounts receivable system
Develop, maintain a thorough working knowledge of the Student Accounts Receivable system and the relationship between the Financial Aid office and Registrar’s office
Develop, maintain a thorough working knowledge of College’s various Academic processes and student services
Develop, maintain a general understanding of inter-relationships between student accounts and outside agencies
Post payments and third-party registration forms received from WD for non-credit courses and training registrations
Provide telephone and personnel coverage
Assist staff in completion of projects, reports, and other office functions
Long periods of standing at payment counter
Some lifting not to exceed 20 lbs
Qualification
Required
High School Diploma or GED or equivalent
Three (3) year general office experience to include one (1) year of customer service experience
Experience dealing with the public
Experience in handling large sums of money accurately and efficiently according to departmental procedures
Functional ability with computers or ability to learn computer functions
Ability to work with minimal supervision
Ability to resolve routine problems with accuracy and composure
Ability to simultaneously handle a variety of assignments of varying complexity
Ability to meet deadlines
Ability to understand the concepts of an accounts receivable system
Must gain knowledge of departmental and College policies and operational procedures
Preferred
Associate's Degree in a business related discipline
Experience with a computerized accounts receivable system
Experience working in a Student Accounts Office
Benefits
Medical and dental insurances
Retirement plans
Paid time off
Educational benefits for employees and dependents at Penn College and Penn State University
Company
Pennsylvania College of Technology
Pennsylvania College of Technology, a special mission affiliate of Penn State, is the home of hands-on learning for in-demand careers.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$4MKey Investors
US Department of Commerce, Economic Development AdministationU.S. Department of LaborU.S. Department of Commerce
2023-07-11Grant· $2M
2019-06-28Grant
2017-08-09Grant· $2M
Leadership Team
Loni Kline, CAP®, MHA
Senior Vice President for College Relations/Chief Philanthropy Officer
Jeffrey Brown
Vice President for Information Technology and Chief Information Officer
Recent News
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