Hercules Industries · 21 hours ago
Branch Administrative Support
Salt Lake City, Utah, United States
Full-time
Onsite
Entry Level
$23/hr - $27/hr
2+ years expHercules Industries is seeking a Branch Administrative Support to assist with various clerical and administrative functions within their commercial division office. The primary responsibilities include operating a multiline telephone system, greeting visitors, and performing general accounting tasks as needed.
Heating Ventilation and Air Conditioning (HVAC)Manufacturing
Responsibilities
Answers incoming telephone calls on a professional manner, determines purpose of callers, and forwards calls to appropriate personnel or department
Receives, sorts, and routes mail
Coordinating schedules for the conference room
Performs other clerical duties as needed, such as filing, photocopying, collating, etc
Monitor office supplies and place orders when necessary
Maintain the office in an organized and professional manner
Prepare edit report for the branch operation manager to review
Print and mail invoices
Resolve, reconcile and prepare the deposit for cash and credit card sales
Receive purchase orders into the computer system
Resolve receiving discrepancies and report them to the A/P department
Prepare deposits for money received for payment on account and fax this information to the A/R department
Print negative on hand report for the branch operation manager to review (at least weekly)
Print open order report for the branch operation manager to review (at least monthly)
Print open transfer report for the branch operation manager to review
Assist in researching pick tickets as needed by audits
Place and work open warranty tickets
Work accounts payable bucket, create purchase orders
Assist with backorders, aged orders, and non-stock inventory
Qualification
Required
High School diploma or GED equivalent required, two years of relevant experience, or any combination of education and experience that demonstrates the ability to perform essential duties and responsibilities
Intermediate experience with MS Office including Word, Excel and Outlook
Familiarity with office machines (e.g. fax, printer etc.)
Must be customer-oriented and motivated with excellent oral and written communication skills
Strong organizational skills, and ability to prioritize and manage multiple tasks under time constraints and strict deadlines
Ability to pass background check and drug screen
Ability to effectively communicate with customers and staff to make an accurate assessment of customer needs
Ability to perform mathematical calculations required to accurately complete assigned tasks
To perform this job successfully, an individual should have intermediate level knowledge of Word Processing software and Spreadsheet software
Ability to interpret a variety of instructions furnished in oral or written form
Ability to use sound judgment and problem-solving skills
Attendance is required Monday through Friday 7:00 A.M. to 4:00 P.M. or within normal business hours as established by the supervisor
The employee is regularly required to sit; walk and stand; use hands, handle, or feel; and required to speak, read, and hear English
The employee frequently is required to reach with hands and arms
The employee must occasionally lift and/or move up to 50 pounds
Preferred
Experience with Infor M3 a plus
Benefits
Medical
Dental
Vision
Short Term Disability
Long Term Disability
Employee Life Insurance (Basic Life/AD&D and Voluntary Life/AD&D)
Holiday
Vacation
Sick time
Flexible Spending Plan
Wellness Program
Employee Assistance Program (EAP)
401(k) Savings Plan and company match
Employee Stock Ownership Plan (ESOP)
Quarterly Hercules Employee-Owner Partners in Profit Bonus based on eligibility
Three paid hours of work time per month to participate in an approved community service activity
Company
Hercules Industries
Hercules Industries is a wholesale company that offers HVAC sheet metal and HVAC equipment.
501-1000 employees
Funding
Current Stage
Late StageRecent News
2025-05-08
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