Jackson Nurse Professionals · 2 days ago
FSA, Administrative Coordinator
Alpharetta-Georgia
Full-time
Onsite
New Grad, Entry LevelJackson Healthcare is a company that provides healthcare systems with the skilled labor and technologies needed for high-quality patient care. The Administrative Coordinator will support the Executive Director by managing tax credit applications, coordinating scholarship tracking systems, and executing grant payments, among other responsibilities.
Staffing Agency
Responsibilities
Manage tax credit process including data entry, applications on behalf of taxpayers, monitoring state approvals, walk-through the process sessions, communication around approvals and making payments, receiving/processing payments, completing tax forms and reporting to the state
Set up and manage the process for the University System of Georgia Foundation (USGF) and Technical College System of Georgia (TCSG) Scholarship tracking systems, create and communicate Authorization for Billing letters to bursar offices each term, and manage reimbursement requests and payments from USGF and TCSG to FSA. Troubleshoot as needed
Coordinate and process applications and payment requests for foster organizations and the Georgia Foster Care Scholarship program. Receive, review, obtain additional details as needed and make recommendations to the executive director for new and renewed applications
Communicate with foster organizations including the Grant Application Process, virtual walkthrough of the process, notification of designated funds received and approved grants
Executes grant payments and tracks expenditures to foster organizations, youth and the Georgia Foster Care Scholarship programs
Assist Executive Director with resolving issues and procuring documentation from foster organizations related to the application process
Assist Executive Director in youth application process for support to determine eligibility for the FSA program and refer to organizations as needed
Maintain database for contacts, tax credits, general donations, foster organizations, youth engagement, scholarship programs and resources. Create targeted lists as requested for various communications
Support the Executive V.P. of Donor Development with database management, reporting, contributor relations and other projects assigned by the Executive Director
Manage refurbished laptop program with the IT Team to ensure inventory for youth needs. Track and ship distribution of laptops to youth by organization
Answer & return calls to FSA main phone line. Forward messages to team members as needed
Manage daily mail runs and distribution to the team
Create and manage reporting around youth, tax credit approvals/receipts/expenditures, foster organization stats, marketing stats and others as identified
Manage office receipts and expenses. Receive, review and submit invoices for processing in Workday
General clerical duties including scanning, processing mail, and e-mail. Monitor and respond/forward emails in Admin@ and Info@ FSA email accounts as needed
Provide exceptional customer service to contributors, youth, foster organizations and partners through all forms of communication to build trust and relationships
Maintain electronic and hard copy filing systems and database
Take on special projects as needed for FSA including assisting with scheduling and execution of special events/conferences as time allows and attend when multiple personnel are needed
Scan and upload meeting notes and documents
Oversee office supply inventories and place orders as needed
Assist in board meeting preparation and annual reporting for stakeholders
Help arrange travel to conferences and visits to grantees
Manage tax credit applications, communications, payments and reporting on behalf of individuals and businesses
Manage grant payments and scholarship program processes
Responsible for scheduling events, reporting goals versus results for fundraising, contacts and marketing performance and, preparation of board meeting materials
Schedule site-visits to foster organizations to evaluate support services for matching with youth opportunities and evaluate success or learnings from partnerships
Maintain database including document and report creation, data evaluation and reporting as needed for FSA
Manage document capture through email, mail and meeting documents received and ensure they are scanned and uploaded to the organization
Schedule travel and coordinate trip schedules
Qualification
Required
Bachelor's degree or equivalent work experience
Documented high level of personal and professional integrity
Commitment to JH Values of Others First, Wisdom and Growth
Excellent listening and problem-solving skills to work with and understand team members and FSA partners
Highly relational and approachable, with outstanding interpersonal skills
Must take seriously the responsibility of representing FSA in all aspects of their interactions with contributors, youth, associates, grantees, foster organizations, partners, and all internal and external communications
Strong organizational skills
Attention to detail and accuracy
High degree of accountability
Database administration skills
Willingness to adapt to changing and evolving legislation and organization needs
Fluent with Microsoft Office Suite
Verbal and written communication skills
Analytical and problem-solving skills
Self-motivated/goal-oriented individual
Team player, partner and advocate within community
Ability to keep information confidential
Excellent relational skills and positive attitude
Open mind to different strategies for solving issues
Servant leader qualities
Commitment to Jackson Healthcare and FSA values of others first, wisdom, and growth
Preferred
Database administration, use and training experience preferred
Customer service, sales and/or marketing experience preferred
Experience with Microsoft Office 365 products (Word, Excel, Outlook, Sharepoint, Forms/Flows)
Company
Jackson Nurse Professionals
Jackson Nurse Professionals is a staffing and recruiting company providing travel nurse staffing services.
Founded in 2003
501-1000 employees
Funding
Current Stage
Late StageRecent News
2025-02-06
Company data provided by crunchbase