IW Group Inc. · 10 hours ago
Junior Event Producer
New York, NY, US
Full-time
Hybrid
Entry Level
$55K/yr - $65K/yr
1+ years expIW Group Inc. is an integrated creative agency producing culture-shaping work for multiple brands. They are seeking a highly organized and motivated Junior Event Producer to support national experiential programs and events for a leading luxury spirits brand, assisting with event logistics, vendor coordination, and on-site execution.
AdvertisingInternet
Responsibilities
Support pre-production and execution of national experiential programs
Prepare and maintain event documentation, including run-of-show schedules, contact sheets, guest lists, production grids, and internal trackers
Manage RSVP tracking, invitation lists, and guest communications in partnership with internal and external collaborators
Coordinate shipment, inventory tracking, and on-site setup of event materials, including POS, glassware, signage, credentials, and décor
Manage event inventory and oversee organization and upkeep of the event storage room Support Senior Managers, Event Producers, and Account Teams with venue research, vendor outreach, budgeting, and timeline management
Process vendor invoices, expense reports, and contracts in accordance with agency finance and procurement procedures
Collaborate with security, facilities, creative, communications, and account teams to ensure all event needs are met
Provide administrative support, including planning decks, pre-meeting agendas, calendar management, meeting scheduling, travel coordination, and note-taking
Participate in on-site event execution, including setup, registration, guest relations, troubleshooting, and breakdown
Travel to event sites for pre-event planning, site visits, and execution
Maintain departmental databases, contact lists, and post-event recap and wrap reports
Support event strategy and execution as directed by senior team members
Qualification
Required
Minimum 1 year of professional experience in event coordination, event production, or a related field
Strong organizational skills with exceptional attention to detail
Ability to manage multiple projects and deadlines in a fast-paced environment
Clear written and verbal communication skills
Professional, service-oriented demeanor suited to luxury brand environments
Ability to work independently while supporting a larger team
Solutions-oriented mindset with adaptability on-site
Proficient in Google Drive
Must be based in or willing to work from New York City
Flexible schedule, including evenings and weekends as required
Ability to lift and move event materials
Willingness and ability to travel nationally up to 50%
Preferred
Experience within luxury spirits, premium consumer brands, hospitality, or experiential marketing preferred
Familiar with Microsoft SharePoint
Experience using Monday or similar project management tools
Benefits
Hybrid work model (three in-office days per week)
Lunch provided on office days
20 PTO days annually
20 paid holidays (including Thanksgiving & Christmas week)
Birthday off
Year-round Flex Fridays (half-day Fridays)
Competitive health, dental, and vision coverage
401(k) with company match
Cell phone reimbursement
Employee referral program
Collaborative, growth-oriented team environment
Company
IW Group Inc.
IW Group is a marketing and advertising company specializing in media planning, PR, and digital advertising solutions.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Bill Imada
Chairman and Chief Connectivity Officer (formerly Chief Collaboration Officer and CEO)
Company data provided by crunchbase