Alma College · 20 hours ago
Executive Assistant to the Provost – 48374
Alma, MI
Full-time
Onsite
Entry, Mid Level
2+ years expAlma College is a private institution committed to academic excellence and the development of responsible leaders. They are seeking an Executive Assistant to provide administrative support for the Provost’s Office, managing multiple calendars, communication, and event logistics while maintaining confidentiality and professionalism.
Higher Education
Responsibilities
Perform general reception duties, including welcoming walk-ins and ascertaining their needs, answering phones, and processing mail
Perform general office duties including scheduling appointments, overseeing room reservations, and collecting and managing documents
Serve as the first point of contact for concerns from internal and external constituents and direct them to the appropriate personnel
Engage in verbal and written communication on behalf of the Provost and staff in the Provost’s Office
Manage multiple calendars in cooperation with the Provost, staff in the Provost’s Office, and executive assistants in other offices
Prepare and distribute agendas and minutes for multiple meetings
Complete compliance paperwork that needs to be submitted regularly
Manage events for which the Provost’s Office is responsible, including coordinating logistics, sending invitations, tracking responses, and arranging for food, facilities, and technology
Collaborate with department chairs and academic administrative assistants on the logistics of faculty searches
Collaborate with Provost’s Office staff to manage the course evaluation system
Complete small-scale research projects that include internet searches or communication with external parties, such as vendors or staff at other educational institutions
Assist the Provost and Provost’s Office staff with additional projects as needed
Qualification
Required
A minimum of 2 years of related experience
Strong interpersonal, written, and verbal communication skills
Discretion to maintain confidentiality of sensitive and/or personal information
A self-starter and the ability to work in a fast-paced office setting with frequent deadlines
Proficient in the use of standard office software including Word, Excel, Acrobat Pro, databases, mail merge, and an integrated calendaring system
Ability to work independently with minimal supervision and collaboratively with a wide variety of individuals
Ability to perform tasks with exceptional accuracy
Preferred
Work experience in higher education
Relevant college coursework or degree
Work experience in an office setting
Experience working with underrepresented, first-generation, Pell-eligible, and diverse populations
Company
Alma College
Alma College is a space to learn more about the personalized education, social responsibility and extraordinary achievements happening.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
James Carman
Chief Financial Officer
Alan Gatlin
Chief Operating Officer, Vice President Finance and Administration
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