Coalfire · 6 hours ago
Executive Assistant, Multi-Executive Support
United States
Full-time
Remote
Senior Level
$53K/yr - $92K/yr
5+ years expCoalfire is a cybersecurity company dedicated to solving complex challenges for its clients. They are seeking an Executive Assistant to provide high-level support to nine senior executives, managing complex calendars, coordinating meetings, and ensuring operational excellence.
Information Technology & Services
Responsibilities
Manage complex calendars across multiple time zones for nine executives, ensuring proactive prioritization and alignment with strategic goals
Coordinate and schedule internal/external meetings, board-related sessions, customer meetings, candidate interviews, and cross-functional engagements
Prepare executives in advance of meetings, including compiling briefings, agendas, presentations, and relevant background materials
Handle correspondence on behalf of executives, including drafting communications, triaging requests, and tracking follow‑ups
Develop and maintain streamlined workflows across the leadership team to improve efficiency and reduce administrative bottlenecks
Plan and execute logistics for all executive travel; including leadership offsites, team meetings, and company-wide events
Assist with budget tracking, invoice processing, expense reporting, and purchase orders
Maintain organized digital filing systems and shared knowledge repositories
Serve as a liaison between executives and key internal/external stakeholders, ensuring clarity, responsiveness, and follow‑through
Partner with People, Finance, Legal, Communications, and other teams to support initiatives, timelines, and deliverables
Support cross-functional projects by gathering inputs, tracking milestones, and helping executives stay on schedule
Handle sensitive information with the highest level of discretion
Represent executives with professionalism, polish, and proactive communication - both internally and externally
Draft, edit, and proofread executive communications, presentations, and documents
Support organizational initiatives as assigned by the CPO, including culture programs, talent-related efforts, and strategic planning cycles
Conduct research, compile data, and produce reports or presentations as needed
Qualification
Required
5+ years of experience supporting senior executives
Exceptional organizational and time-management skills with the ability to balance multiple priorities and stakeholders
Strong written and verbal communication skills; ability to craft clear, concise, and professional communications
High level of discretion, emotional intelligence, and sound judgment
Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), Zoom, and other collaboration tools
Proven ability to thrive in a fast-paced, high-expectation environment
Project management experience or formal training
Preferred
Experience supporting multiple leaders simultaneously strongly preferred
Experience supporting C‑level leaders or extended executive teams
Experience in a dynamic, high-growth, or matrixed organization
Background supporting People/HR leadership is a plus
Benefits
Paid parental leave
Flexible time off
Certification and training reimbursement
Digital mental health and wellbeing support membership
Comprehensive insurance options
Company
Coalfire
Coalfire is the premier Cybersecurity and Compliance Services leader for the tech, healthcare, and finance industries.
Founded in 2001Chicago, Illinois, US
1001-5000 employees
H1B Sponsorship
Coalfire has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (4)
2023 (3)
2022 (6)
2021 (2)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Tom McAndrew
CEO
Merri Chandler
Chief Financial Officer
Company data provided by crunchbase