Children's Network of Hillsborough · 20 hours ago
Administrative Assistant- Resource & Case Transfer
Tech - Tampa, FL 33619
Full-time
Onsite
Entry Level
$19/hr - $19/hr
3+ years expChildren's Network of Hillsborough is committed to working with the community to protect children and preserve families. The Administrative Assistant will provide high-level administrative support to the department and the director, handling a wide range of tasks including managing schedules, coordinating meetings, and facilitating communication within the department.
Non-profit Organization Management
Responsibilities
Schedules department meetings, prepares agendas, and records minutes
Generation of staffing schedule
Attend various staffings and meetings to ensure appropriate notes are completed and submitted to the Director of Programs
Oversees submission of requested documentation to various departments within the agency
Serve as a point of contact for internal and external stakeholders
Communicate effectively with team members, providing information and support as needed
Assist in the preparation of regular reports and summaries
Support the planning and execution of departmental projects and events
Assist in research and data collection for various projects
Completion of monthly reports and maintaining trackers
General administrative duties to include filing, scanning, copying, redacting and mailing as required
Prepares routine correspondence as needed
Maintain confidentiality of sensitive information
Other duties may be assigned as special projects may be requested
Qualification
Required
High school diploma or general education degree (GED) required
A minimum of three (3) years of previous administrative/secretarial experience and/or training, or equivalent combination of education and experience
Strong verbal and written communication skills
Ability to communicate effectively with team members, clients, and stakeholders
Proficiency in drafting and editing documents, emails, and reports utilizing Microsoft Office Suite
Must be able to prioritize tasks effectively
Ability to review documents for consistency and completeness
Valid driver's license required, with proof of insurance
Driver's license check is a requirement
Criminal background screening (fingerprinting) (Local Law Enforcement and FBI/FDLE)
Drug Screening is a requirement
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
Ability to write reports, business correspondence, and procedure manuals
Ability to effectively present information and respond to questions from groups of managers, board of directors, clients, customers, and the public
Ability to speak effectively before groups of customers or employees
Must be competent with basic e-mail protocol and procedures including sending, receiving, replying, attachments, and meeting scheduling
Excellent written and oral communication skills
Effective listening skills
Ability to work as a team member
Ability to work in a multi-cultural environment
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, percentages, ability to draw and interpret bar graphs
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to be proactive, as well as handle problems involving several concrete variables in standardized situations
The physical demands of this position are generally moderate
The role may require extended periods of sitting, standing, and using a computer
Occasional lifting of office supplies, files, or materials up to 25 pounds may be required
Preferred
A.A. degree preferred
Company
Children's Network of Hillsborough
Children’s Network of Hillsborough, LLC was formed in 2022 to serve as the community-based lead agency responsible for administering the child welfare system in Hillsborough County (Judicial Circuit 13).
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase