San Diego State University · 14 hours ago
Doctoral Program Coordinator (Administrative Support Coordinator II)
SD Metro Area
Full-time
Hybrid
Entry Level
$4,367/mo - $6,362/mo
3+ years expSan Diego State University is a collaborative, mission-driven university committed to academic excellence and student success. The Doctoral Program Coordinator plays a central role in supporting the doctoral community by ensuring the smooth progression of students from admission through degree completion, while serving as a key liaison between doctoral programs and campus partners.
EducationSustainabilityUniversities
No H1B
Responsibilities
Serve as an initial point of contact for doctoral students, faculty, and staff, responding to inquiries and resolving routine academic and administrative matters
Coordinate and track doctoral student progress and milestones, including admissions, committee formation, advancement to candidacy, and dissertation defense
Review, approve, and process academic progress forms, petitions, faculty appointments, and student records in accordance with university policies and deadlines
Maintain and share doctoral program information through Canvas, newsletters, websites, and campus systems, co-lead biannual Doctoral Town Halls
Collaborate with doctoral program directors and campus partners to address issues, support workflows, and ensure accurate degree evaluation processes
Qualification
Required
Fully functional knowledge of and skill in standard office procedures and practices
Ability to understand and operate in a variety of organizational structures
Thorough knowledge of English grammar, spelling, and punctuation
Ability to clearly communicate orally and in writing
Some positions may require a knowledge of business mathematics beyond basic arithmetic
Ability to use and quickly learn new office support technology systems and software packages
Several years of related office work experience
Preferred
Bachelor's degree in Psychology, Public Administration, Sociology, or a related field or the equivalent of 3 years of progressively responsible clerical or administrative experience in a supervised office setting
Experience working in a university or higher education environment, with general knowledge of applicable campus infrastructure, policies, and procedures
Demonstrated ability to coordinate and perform a full range of clerical and administrative support functions for an academic or special-program administrative office, including collaboration with the College of Graduate Studies and other campus partners
Strong proficiency in Microsoft Office Suite, including Word and Excel
Strong proficiency in Google Docs and Sheets
Ability to track and manage overlapping projects, at different stages of completion
Benefits
Generous Time Off: 15 paid holidays, vacation, and sick leave.
Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
Health Coverage: Medical, dental, and vision options at low or no cost.
Education Support: CSU tuition fee waiver for employees and eligible dependents.
Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.
Company
San Diego State University
San Diego State University is a public institution offering diverse educational experiences. It is a sub-organization of California State University.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$16MKey Investors
The Conrad Prebys FoundationNational Science FoundationU.S. Department of Agriculture
2025-05-28Grant· $1M
2024-07-03Grant
2023-06-01Grant· $5M
Leadership Team
Leslie Levinson
CFO
Amy Weiss
Professor of Journalism
Recent News
2025-11-19
Company data provided by crunchbase