The Henry M. Jackson Foundation for the Advancement of Military Medicine · 9 hours ago
Administrative Assistant III - USU Operations
Bethesda, MD
Full-time
Onsite
Senior Level
$29.33/hr - $40.87/hr
6+ years expThe Henry M. Jackson Foundation for the Advancement of Military Medicine is a nonprofit organization dedicated to advancing military medicine. They are seeking an Administrative Assistant III to perform a wide range of administrative and clerical duties, supporting the USU Operations Team by managing schedules, coordinating communications, and assisting with department projects.
Health CareMedicalMedical Device
Responsibilities
Serves as a primary point of contact for the USU Operations team, liaising information between staff and leadership and responding to inquiries that require interpretation beyond standard operating procedures
Communicates and coordinates with USU collaborators and leaders
Manages multiple HJF sites’ directories, developing and tracking surveys for internal staff and USU leadership, and follows-up on action items with key stakeholders
Plans and executes staff appreciation activities, ensuring all logistics, supplies, and communications are handled efficiently
Sets up and maintains department files and assists with initiating, organizing, and completing department projects
Maintains supervisor’s calendar and makes meeting arrangements as necessary. May collect and prepare material for supervisor's use for meetings
Determines new procedures for the department as necessary
Prepares clerical and administrative functions such as sorting mail, operating automated office equipment, and providing and maintaining department office supplies
Performs typing assignments and proofreads all work. Drafts original letters on behalf of the supervisor that require some independent judgement. Maintains and updates databases and spreadsheets as needed
Assists with the timely and compliant completion of administrative/security onboarding requirements, including the acquisition of a Common Access Card (CAC) and necessary USU network access
May include budgetary responsibility to include plan/forecast under the supervision of leadership
May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for the role
Qualification
Required
Associate's Degree required
Minimum of 6-8 years experience required
Ability to work independently and exercise sound judgement when solving problems
Experience with Microsoft Office and Google Suite platforms
Knowledge of proper grammar, punctuation, spelling, etc
Excellent communication skills, with the ability to communicate effectively across multiple levels and groups of people
Ability to obtain and maintain a T1 Public Trust investigation
Lifting: Requires lifting materials up to 10 lbs
Ability to stand or sit at a computer for prolonged periods
Benefits
HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.
Company
The Henry M. Jackson Foundation for the Advancement of Military Medicine
The Henry M.
1001-5000 employees
H1B Sponsorship
The Henry M. Jackson Foundation for the Advancement of Military Medicine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (34)
2024 (19)
2023 (26)
2022 (25)
2021 (21)
2020 (14)
Funding
Current Stage
Late StageTotal Funding
$2.2MKey Investors
BIRD FoundationTEDCOOrthopaedic Research and Education Foundation
2025-10-10Grant
2024-12-11Grant· $0.9M
2023-10-24Grant· $1.3M
Leadership Team
John Lowe
President/CEO
Joseph Caravalho
President and CEO
Recent News
2025-12-03
Company data provided by crunchbase