Penske Media Corporation · 1 day ago
Billboard: Events Associate
New York - New York City Office
Full-time
Hybrid
Mid Level
$68K/yr - $68K/yr
3+ years expBillboard is the world’s most influential music media brand, recognized globally for its charts, storytelling, and iconic events. As Billboard’s Associate of Events, you will plan, manage, and execute the brand’s biggest events while ensuring flawless organization and communication throughout the process.
AdvertisingBroadcastingDigital MediaJournalismNewsPublishing
Responsibilities
Lead logistics for tentpoles from planning through show day and load out, including venue operations, vendor coordination, front of house, backstage, and VIP hospitality
Oversee event production timelines, production staffing, and on-site logistics
Own the guest journey end to end: invitations, list management, seating, credentials, and check in with white glove service for executives, talent, attendees, and partners
Manage event front of house logistics including photographers, magazine orders, trophy production, and production office management
Oversee ticketing strategy and execution across platforms, including pricing, dynamic pricing with marketing, inventory, allocations, promotions, pacing, and revenue goals
Build ticketing rollout plans and integrated marketing and announcement timelines for each event, keeping editorial, social, and brand teams aligned with clear milestones and approvals
Manage ticketing platform setup and quality control, and master attendee communication tools to ensure accurate and timely messaging
RSVP tracking, list management, seating, and on-site check in workflows
Work closely with sponsors to confirm deliverables, track fulfillment, coordinate brand integrations on-site, gather proof of performance, and produce recap reporting
Support the Endemic Sales team across pre-sale and post-sale workflows to ideate strategic and integrated offerings for brand partners and execute entitlements through event and post event recaps
Serve as the day-to-day finance contact, track invoices end to end, process payments, and reconcile costs
Submit and maintain Salesforce records for programs, deliverables, ticketing performance, and post event reporting
Track and organize all event materials and documentation in OneDrive and maintain resourceful event recap docs, calendars, and trackers for stakeholders
Liaise with vendors, venues, and internal teams for all production elements and staffing, upholding compliance, safety, and brand guidelines
Qualification
Required
At a minimum, 3+ years of experience delivering large scale events
Mastery of major ticketing platforms and attendee communication tools
Strength in project management, organization, and clear written and verbal communication
Proven on-site problem solving and guest first judgment in fast moving environments
Comfortable working at a fast pace with ability to work on multiple projects at once
Working knowledge of Salesforce and Office 365 including OneDrive along with ticketing platforms such as TicketMaster, Universe, Swoogo etc
Comfort with budget tracking, invoice processing, and basic analytics
Ability to travel and to work evenings and weekends as needed
Benefits
PMC-Paid Healthcare with no employee paycheck contributions on medical, dental, and vision for you and your family.
Flexible Spending Accounts (Healthcare, Dependent Care & Commuter)
Employee Assistance Program
Life Insurance
Short & Long Term Disability
Paid Parental Leave
401(k) Retirement Plan with an Employer match
Company discounts and perks including Pet Insurance, Home & Auto Insurance, Mortgage discounts, and a variety of other savings on wellness, lifestyle, and financial essentials.
Flexible Vacation Policy
Company
Penske Media Corporation
PMC is a digital media and publishing and information services company.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$200M2018-02-28Corporate Round· $200M
Leadership Team
Brian Levine
SVP, Revenue Operations
Gabriel Koen
Senior Vice President, Technology
Recent News
2025-12-27
Company data provided by crunchbase