Urban Land Institute · 8 hours ago
Senior Associate, Events & Member Engagement
Fort Lauderdale, FL, US
Full-time
Hybrid
Mid, Senior Level
$56K/yr - $61K/yr
2+ years expThe Urban Land Institute (ULI) is a nonprofit organization focused on real estate and land use. They are seeking a Senior Associate to coordinate events and initiatives, support member engagement, and collaborate with industry leaders while ensuring successful execution of ULI SE Florida/Caribbean programs.
AssociationReal Estate
Responsibilities
The Senior Associate’s program of work is expected to be coordinating and supporting committees and other senior staff to plan and execute ULI SE Florida/Caribbean events which includes three (3) large downtown forums, Members Only events, Leadership Initiative events, and development tours – and supporting logistics for the ULI SE Florida/Caribbean’s Leadership Institute, Florida Summit and Vision Awards programs. This year, we also will be hosting the 2026 ULI Fall Meeting so will have host committee staffing responsibilities. The assignment of committees, programs, and initiatives are subject to change
The Senior Associate will work collaboratively with ULI headquarters and ULI SE Florida/Caribbean staff and communicate regularly with the chairs of the various committees and subcommittees in the Senior Associate’s assigned projects
The Senior Associate will communicate directly with senior industry leaders participating in ULI SE Florida/Caribbean’s events and programs, general membership, prospects, sponsors, and partner organizations and work collaboratively with outside contractors, community partners, and regional ULI colleagues to support and assist in a customer service manner
The Senior Associate will need the ability to understand the ULI SE Florida/Caribbean program of work and tie it to the overall Institute goals and priority focus areas
Perform other duties and special projects as necessary
Coordination assistance of the event planning, day of responsibilities, and post event closeout
Manage small events independently (like Leadership Institute class days, Young Leader events, mentoring events, development tours)
Serve as a point of contact for assigned events, ensuring timely schedule and a smooth experience for attendees and guest speakers
Registration assistance – nametag setup and oversight including customer service with greeting and assisting attendees with the event and questions
Assist in creating small event budgets or tracking for larger ones including expenses, sponsorship, and registration income and track actual financials against the budget
Help select and initiate contracting with venues and vendors through outreach and proposal comparison process. Set up vendor accounts including necessary billing information, and process payments for venues and vendors
Coordinate and deliver event marketing including communications, website information, and social media
Track and produce sponsor invoicing, benefit information, onsite benefit execution, and thank you correspondence
Database maintenance – setting up events, entering complimentary registrations, updating contact info, pulling member and or prospect lists and as needed analysis
Track speaker confirmation, obtain bio/headshot info, ensure marketing in place, communicate speaker logistics, arrange content preparation, coordinate AV, create PowerPoints, and manage AV onsite
Qualification
Required
Two to five years of proven project, event, or office management experience, including creative problem solving
Source venues and vendors, negotiate contracts and manage vendor relationships, set up vendor accounts including necessary billing information, and process payments for venues and vendors
Strong organizational skills
Collaborative, positive, and team oriented
Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint), graphic design (Canva, InDesign) required
Proficiency with database management
Meeting and event coordination skills
Demonstrated ability to initiate tasks and assume responsibility for them; work with minimal supervision in a high-production position; prioritize and reprioritize tasks as needed and handle multiple tasks concurrently and completely with responsible follow-through
Self-motivated, agile, and entrepreneurial—demonstrating meticulous attention to both details and deadlines—in a dynamic work environment with many stakeholders and concurrent priorities/programs
Professional oral and written communication and interpersonal skills to work with senior business and public sector executives
Ability to provide courteous customer service and professional relationships with coworkers in a fast-paced environment
Ability to attend early morning and evening events is required
Ability to travel to events throughout the region
Use of personal vehicle may be required for local travel
Preferred
BA/BS degree preferred
CRM preferred
Company
Urban Land Institute
The Urban Land Institute provides leadership in the responsible use of land and in creating and sustaining thriving communities worldwide.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Angela Cain
Global Chief Executive Officer
William Herbig
Executive Director, ULI Washington
Recent News
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2025-11-12
2025-10-31
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