University of North Texas at Dallas · 6 hours ago
Administrative & Commencement Project Coordinator
Dallas, TX
Full-time
Onsite
Entry, Mid Level
$60K/yr - $60K/yr
2+ years expThe University of North Texas at Dallas is a growing university system committed to excellence and innovation in education. They are seeking an Administrative & Commencement Project Coordinator to provide critical project, budgetary, commencement, and administrative support to the Provost’s Office and Academic Affairs.
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Responsibilities
Oversee and manage commencement preparation and execution, including planning, logistics, coordination of vendors and campus partners, and ensuring the successful delivery of all aspects of the ceremony
Coordinate and manage projects within the Provost’s Office and Academic Affairs, including tracking milestones, monitoring timelines, and preparing status reports
Prepare, monitor, and reconcile Academic Affairs budgets; assist with planning and financial forecasting
Develop, compile, and present budget reports and analyses to support decision-making in Academic Affairs
Support the Provost’s Office with administrative functions, including scheduling, correspondence, and communication with internal and external stakeholders
Manage the Provost’s Office calendar needs, ensuring effective coordination of meetings, events, and deadlines across Academic Affairs
Assist with payroll, purchasing, and related budgetary processes
Coordinate the preparation of reports, presentations, and documents for meetings, committees, and leadership review
Track and maintain records related to faculty, staff, and departmental requests
Ensure timely communication and follow-up on action items across projects and initiatives
Maintain confidentiality and professionalism in handling sensitive information
Perform other related duties as assigned
Qualification
Required
Bachelor's degree in related field and two years of professional related experience; or any equivalent combination of education, training, and experience
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and budget/accounting systems
Strong knowledge of budget development, financial tracking, reconciliation, and reporting
Demonstrated event planning and execution skills, particularly in managing large-scale, high-profile events such as commencement
Demonstrated experience in administrative coordination, budget/financial management, or academic administration
Ability to manage multiple projects, monitor progress, and meet deadlines under pressure
Strong organizational and project management skills, with the ability to handle multiple priorities and meet deadlines
Excellent written and verbal communication skills; ability to prepare clear reports, correspondence, and presentations
Ability to collaborate effectively across departments and coordinate with faculty, staff, students, and external partners
Professional judgment, discretion, and ability to handle sensitive information
Team-oriented, proactive, and resourceful approach to problem-solving
Preferred
Bachelor's degree in Business Administration, Accounting, Finance, Public Administration, Management, or a closely related field
Company
University of North Texas at Dallas
University of North Texas at Dallas is a public university that offers education services.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$10.65MKey Investors
Communities Foundation of TexasTexas Instruments
2024-02-08Grant· $10M
2023-05-16Grant· $0.65M
Leadership Team
Warren Eschenbach
President
Recent News
2025-12-04
2025-10-15
2025-08-18
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