Oregon State University · 8 hours ago
Administrative Assistant: Research Computing Office
Corvallis, OR
Full-time
Onsite
Mid Level
$60K/yr - $75K/yr
3+ years expOregon State University is a dynamic community of dreamers, doers, problem-solvers, and change-makers. They are seeking an Administrative Assistant to provide executive-level confidential administrative support to the Research Computing Office and assist the Executive Team and Directors as needed.
EducationNon ProfitUniversities
Responsibilities
Coordinates and maintains the RCO Executive team calendars. Reviews incoming meeting requests, gauges them against competing priorities and anticipates scheduling changes. Handles scheduling requests for time, logistics, technology, and materials for complex senior level meetings; prepares agendas and materials for staff and other meetings as needed; takes minutes and tracks action items. Applies independent judgment to evaluate priorities, necessity, and appropriate adjustments to schedules to accommodate emerging needs
Coordinates travel, conference registration, and travel reimbursement for RCO Executive team. Determines the most appropriate itinerary according to professional and personal requirements; secures airline reservations, lodging, registration, and other logistical needs; and coordinates details at meeting/speaking site
Establishes and maintains collaborative partnerships with internal and external stakeholders, including all partners, vendors, and professional organizations to build and leverage expertise and resources
Maintains strict confidentiality of all communication
Oversees development and maintenance of information and communication systems including department distribution list, listservs, SharePoint sites, Teams Channels and shared drives
Facilitates purchase of supplies and equipment for RCO employees using department cards or procurement systems. Processes invoices with appropriate index and budget authority
Maintains and organizes shared office files (electronic and paper)
Screens incoming phone calls, visitors and correspondence, and routes accordingly. Answers calls; provides general and/or specific information to stakeholders, walk-ins, email correspondents; refers or routes inquiries to other appropriate associates, as required; and greets and receives office visitors
Coordinates and plans RCO events such as retreats, recognition celebrations, and other social events, including site selection, transportation arrangements, catering, and ensuring availability of materials and supplies
Participates in professional development activities that enhance general knowledge of or ability to perform assigned work
Performs other duties as assigned by Executive team
Qualification
Required
Bachelor's degree
Three (3) or more years of experience providing administrative office support for an executive, unit, or business with progressively increasing responsibility
Strong oral and written communication skills, including the ability to communicate effectively at all levels (i.e., executives, directors, and constituents). Excellent proof-reading skills are necessary
Experience with managing and maintaining complex scheduling needs with a high-level of attention to detail and accuracy
Professional experience with coordinating, planning and executing events/meetings
Professional experience providing logistical and travel support
Demonstrated experience multi-tasking. For example, planning, prioritizing, and managing simultaneous projects, often within tight deadlines and shifting priorities while coordinating a high volume of work
Demonstrated experience in a setting requiring strict adherence to confidentiality and maintenance of confidential records
Demonstrated experience requiring independent judgment
Demonstrated commitment to diversity, equity, inclusion, and access
Proficiency using Microsoft Office suite programs including but not limited to Outlook, Word, Excel, PowerPoint, OneDrive, and Teams. Familiar with using Zoom and other video-conferencing platforms
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months
Preferred
Experience in higher education, public service employment or similar complex organization
Ability to learn new skills or seek professional development opportunities to increase knowledge and effectiveness in a changing environment
Benefits
Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
Free confidential mental health and emotional support services, and counseling resources.
Retirement savings paid by the university.
A generous paid leave package, including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Company
Oregon State University
Oregon State University is a public research university that offers various undergraduate and graduate programs across multiple fields.
1001-5000 employees
H1B Sponsorship
Oregon State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (146)
2024 (148)
2023 (91)
2022 (115)
2021 (72)
2020 (59)
Funding
Current Stage
Late StageTotal Funding
$94.53MKey Investors
U.S. Department of DefenseUS Department of EnergyNational Safety Council
2025-01-13Grant· $11.9M
2024-12-04Grant· $0.5M
2024-06-13Grant· $0.05M
Leadership Team
Mike Green
Vice President for Finance and Administration and Chief Financial Officer
Kimya Massey
Deputy Athletic Director/COO at Oregon State University Athletics
Recent News
Sports Business Journal
2025-12-16
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