Bronson Healthcare · 1 day ago
Sr. Executive Assistant PRN
Greater Kalamazoo Area
Part-time
Onsite
Senior Level, Lead/Staff
8+ years expBronson Healthcare is a compassionate and resilient organization driven by positivity. They are seeking a Sr. Executive Assistant PRN to provide high-level administrative support to executive staff, manage confidential files, and coordinate meetings and travel arrangements.
Health CareHospitalMedicalNon ProfitPrimary and Urgent Care
Responsibilities
Provides secretarial/clerical/administrative assistance to executive-level staff (vice president level and above)
Independently maintains highly confidential files and communication
Makes travel arrangements, schedules and coordinates meetings and conferences; prepares meeting agendas, minutes and materials; maintains executives' calendars
Provides support for strategic corporate initiatives and system-wide communications utilizing superior expertise in PowerPoint presentations, communications, and proofreading skills
Participates in meetings, task forces, and distributes information
Independently handles decision-making work as well as delegates work to assist executives with his/her projects and workload
Meets regularly with executive(s) to monitor work load/priorities
Maintains knowledge of executive(s) responsibilities in order to offer assistance in executive(s) absence
Completes a variety of secretarial/clerical tasks including transcription of written or dictated materials, processing of invoices and purchase requisitions, making travel arrangements, meeting/conference planning, create and/or type correspondence, agendas, memos, reports, forms, tables, charts, schedules, etc
Maintains and updates records and files; may compile and maintain financial and/or budget data
Operates a variety of automated standard office equipment, such as CRT's, personal computers, typewriters or word processors, calculators, photocopying machines, etc
Independently develops and maintains spreadsheets and databases to input, maintain and retrieve data, track statistics, monitor activities and to provide regular and recurring reports
Independently composes/develops routine memos, correspondence, agendas, short articles, reports, and written materials to communicate plans and programs
Monitors and maintains executive(s) calendar
Schedules and/or reschedules appointments and keeps executive informed of all changes/modifications
Communicates agenda items and provides materials as needed (maintained with tickler filing system)
Places, receives, and directs phone calls; takes and transmits messages
Provides information to callers or refers them to others
Performs specific functions unique to the individual area such as preparing and distributing worksheets, reports, newsletters, and other materials, inputting production and other operational data, processing payroll transactions, coordinating educational functions, etc
Qualification
Required
Graduate of a two-year business administration or related degree (Associate), with course work in secretarial sciences or have consummate experience
Minimum of eight to ten years of varied business and secretarial background
Mastered all the Behaviors/Core Competencies and Technical Aspects of an Sr. Executive Assistant role
Expert in operational functions of the department, offering guidance and direction
Capable of executing complex and large sized work projects
Able to independently compose/edit documentation based on historical knowledge and process improvement
Assigned as a coach/mentor to teammates
Is a role model and held to the highest standards of demonstrated leadership
Created opportunities for learning and teaching within and outside of BHG
Capable of leading projects and representing the team on larger initiatives
Proficient with multiple software(s) on personal computer, with keyboarding speed of 75 words per minute
Excellent interpersonal communication skills and demonstrated ability to independently handle decision-making process
Exhibit professional maturity
Excellent customer service skills and able to communicate with all levels of management, physicians, nurses, employees, and outside customers
Excellent demonstrated verbal and written communication skills
Work which produces very high levels of mental/visual fatigue, e.g. CRT work between 70 and 90 percent of the time
Work involving extremely close tolerances and considerable hand/eye coordination for sustained periods of time
Typical physical demands including regular walking, standing, stooping, bending, sitting, and some lifting of light weight objects
Maintains knowledge of executive(s) responsibilities in order to offer assistance in executive(s) absence
Completes a variety of secretarial/clerical tasks including transcription of written or dictated materials, processing of invoices and purchase requisitions, making travel arrangements, meeting/conference planning, create and/or type correspondence, agendas, memos, reports, forms, tables, charts, schedules, etc
Participates in meetings, task forces, and distributes information
Maintains and updates records and files; may compile and maintain financial and/or budget data
Operates a variety of automated standard office equipment, such as CRT's, personal computers, typewriters or word processors, calculators, photocopying machines, etc
Independently develops and maintains spreadsheets and databases to input, maintain and retrieve data, track statistics, monitor activities and to provide regular and recurring reports
Independently composes/develops routine memos, correspondence, agendas, short articles, reports, and written materials to communicate plans and programs
Monitors and maintains executive(s) calendar. Schedules and/or reschedules appointments and keeps executive informed of all changes/modifications
Communicates agenda items and provides materials as needed (maintained with tickler filing system)
Places, receives, and directs phone calls; takes and transmits messages. Provides information to callers or refers them to others
Preferred
Nine+ years of continuous service as a Bronson Healthcare Group Executive Assistant or a specialized/niche skillset based on Manager's discretion
Company
Bronson Healthcare
Bronson Healthcare is a not-for-profit, group healthcare organization that provides services ranging from primary care and emergency care.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Bill Manns
President & Chief Executive Officer
Recent News
2025-10-27
2025-10-20
Company data provided by crunchbase