Starcom · 23 hours ago
Executive Assistant
Chicago, IL
Full-time
Hybrid
Senior Level
$61K/yr - $84K/yr
5+ years expStarcom is a global communications planning and media leader with over 80 years of history. The Executive Assistant will provide administrative support to multiple senior executives, ensuring confidentiality and professionalism while managing schedules, travel arrangements, and office operations.
AdvertisingBrand MarketingMarketing
Responsibilities
Provide administrative support with high degree of initiative, confidentiality and professional demeanor. Maintain poise to project a professional image of the office with diplomacy and creativity in work strategies
Provide business travel support, including reservations and expense reports, monitoring travel schedules and providing back up plans as needed
Maintain calendars using Microsoft Outlook with little input. Schedule meetings using knowledge and good judgment of priorities
Coordinate office and department meetings and events including securing rooms, AV and catering as needed and coordinating with the Facilities and AV teams
Maintain agency-wide distribution lists, including adding/removing members, monitoring accuracy, coordinating with IT/HR on org changes, and ensuring lists support efficient internal communication
Partner with Facilities to support overall office operations and ensure a well-functioning work environment
Resolve employee complaints and concerns through resourcefulness, follow-ups and collaboration
Partner with and support Starcom’s other Executive Admins across the US offices
Maintain confidential files and records using judgment and discretion
Handle internal & external correspondence; create reports and presentations, as necessary
Seek out opportunities to evaluate existing processes and make improvements when necessary
Build effective, professional relationships with co-workers, clients and, business partners
Perform duties and projects as assigned by manager
Qualification
Required
5+ years of experience in administrative role supporting executive level employees
Proficient with Microsoft Office (Excel, Word, PPT, and Outlook)
Excellent communication skills
Strong organizational and project management skills
Attention to detail and accuracy
Excellent judgment, problem solving and decision making ability
Excellent relationship building skills
Ability to handle sensitive and confidential information with integrity
Ability to multi-task and prioritize; demonstrated agility and flexibility
Passion and enthusiasm for the position and our agency
Benefits
Paid Family Care for parents and caregivers for 12 weeks or more
Monetary assistance and support for Adoption, Surrogacy and Fertility
Monetary assistance and support for pet adoption
Employee Assistance Programs and Health/Wellness/Comfort reimbursements to help you invest in your future and work/life balance
Tuition Assistance
Paid time off that includes Flexible Time off Vacation, Annual Sick Days, Volunteer Days, Holiday and Identity days, and more
Matching Gifts programs
Flexible working arrangements
'Work Your World’ Program encouraging employees to work from anywhere Publicis Groupe has an office for up to 6 weeks a year (based upon eligibility)
Business Resource Groups that support multiple affinities and alliances
Company
Starcom
With a history that dates back over 80 years, Starcom is a global communications planning and media leader.
5001-10000 employees
H1B Sponsorship
Starcom has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (10)
2024 (8)
2023 (11)
2022 (20)
2021 (8)
2020 (16)
Funding
Current Stage
Late StageLeadership Team
Dan Bruinsma
Executive Vice President
Recent News
Prolific North
2025-11-03
Company data provided by crunchbase