NEOGOV · 7 hours ago
Forms & Records Analyst 3
Thurston County – Tumwater, WA
Full-time
Hybrid
Mid Level
$51K/yr - $68K/yrWashington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence. They are seeking a detail-oriented Forms and Records Analyst 3 to manage the full lifecycle of real estate records and to improve agency forms, templates, and records management processes.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
Coordinate activities in support of records retention, migration, transfer, storage, retrieval and disposition of Real Estate Services (RES) records statewide
Review and update, as needed, record retention and essential records schedules to ensure RES conformance with legal requirements and state and agency standards
Receive records from RES staff statewide for upload and transfer into current long-term storage database, ensuring all data is complete and accurate
Develop procedures related to records retention, transfer, storage, disposition, and retrieval
Conduct workshops or training courses and assist in the development of instructional materials related to RES forms and records management
Design, develop, and maintain electronic forms, templates, and manuals
Update and standardize template formats to ensure clarity, usability, and adherence to organization and legal standards
Qualification
Required
Cultural Alignment: Demonstrated commitment to fostering a respectful, inclusive, and equitable work environment
Records Management: Demonstrated experience scanning, electronically filing, archiving, retrieving, and managing records in accordance with retention requirements
Document Design: Demonstrated ability to develop, revise, and maintain official forms and business documents
Research & Analysis: Demonstrated ability to research and analyze records systems and processes to identify issues and improvements
Microsoft 365: Advanced proficiency with Microsoft 365 applications, including Teams, SharePoint, Word, Excel, and Outlook
Specialized Systems: Demonstrated ability to learn and use systems such as GovQA, iLinx, Adobe, and Electronic Content Management (ECM) software
Policy Interpretation: Demonstrated ability to interpret and apply complex policies and procedures
Adaptability: Demonstrated ability to adjust approaches to meet changing customer needs and priorities
Organization: Demonstrated ability to independently plan, prioritize, and complete work in an organized and proactive manner
Communication: Demonstrated ability to communicate clearly, professionally, and effectively in writing with internal and external audiences
Growth Mindset: Actively demonstrates a commitment to learning and growth
Service-Oriented: Takes action to meet the needs of others
Preferred
Records Systems Experience: Demonstrated practical knowledge of records management applications, filing systems, and the use of specialized records-related hardware and equipment
Agency Systems Proficiency: Demonstrated experience using WSDOT systems and tools such as GovQA, iLinx, Adobe, and Electronic Content Management (ECM) software
Technical Adaptability: Demonstrated ability to quickly learn, adopt, and effectively use new or evolving technologies, including Microsoft Windows, third-party software, presentation tools, websites, and emerging workplace features
Organizational Awareness: Demonstrated familiarity with WSDOT's organizational structure and an understanding of the broader Washington State government environment
Regulatory Knowledge: Demonstrated knowledge of Washington State records and information management requirements, including RCW 40.14, RCW 42.56 (Public Records Act), and WAC 434-662 (Electronic Records Management)
WSDOT Application Knowledge: Demonstrated working knowledge of WSDOT applications such as Special Requirements/Conditions of Employment
Benefits
Work-Life Balance
Paid Leave
Tuition Assistance
Insurance Benefits
Retirement and Deferred Compensation
Social Security
Public Service Loan Forgiveness
Holidays
Sick Leave
Vacation (Annual Leave)
Military Leave
Bereavement Leave
Additional Leave
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
Founded in 1999
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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