Greenville Technical College · 8 hours ago
ADMINISTRATIVE ASSISTANT
SC
Full-time
Onsite
Entry Level
$29K/yr - $54K/yr
1+ years expGreenville Technical College is one of the largest institutions of higher learning in South Carolina and they are seeking an Administrative Assistant to support the AC&T-Aviation- Cons & Trans department. The role involves providing administrative support, managing departmental communications, coordinating contracts, and assisting with student and faculty needs.
Higher Education
Responsibilities
Provide daily administrative support to the Department Head, including scheduling, calendar coordination, meeting preparation, and follow-up communication
Serve as the primary point of contact for students, faculty, visitors, vendors, and industry partners
Manage department email accounts, phone lines, and walk-in traffic, ensuring timely and professional responses
Prepare reports, correspondence, spreadsheets, presentations, and documents as requested by the Department Head
Assist with organizing department-wide activities, including orientations, program tours, career days, advisory board meetings, and outreach events
Maintain department files, records, and documentation in compliance with institutional and state retention policies
Process and track adjunct faculty contracts, including ensuring accurate load calculations, submission deadlines, and HR routing
Assist with processing contracts for work-study students, lab assistants, and special assignments
Coordinate onboarding steps for new adjuncts and temporary employees, including schedules, ID badges, technology access, and required training (PD4Me, safety, etc.)
Maintain faculty credential files, rosters, and compliance-related documents
Serve as the administrative liaison for Dual Enrollment / Early College Welding, Mechatronics, and Machine Tool courses
Work with faculty, high school coordinators, and college staff to ensure accurate course scheduling and roster management
Track student paperwork, permissions, and onboarding steps for dual enrollment programs
Assist with communication to partner high schools regarding schedules, safety requirements, lab access, and documentation
Maintain accurate records of dual enrollment enrollments, grade submissions, and attendance verification
Process purchasing requests for equipment, materials, consumables, tools, safety gear, and supplies needed for high-use technical labs
Manage P-Card transactions including receipt collection, documentation, reconciliation, and compliance verification
Coordinate with vendors for quotes, order tracking, deliveries, and invoice resolution
Maintain inventory levels of consumables for Welding, Mechatronics, and Machine Tool labs
Assist the Department Head in monitoring budgets, preparing financial reports, and supporting audits
Assist with building and revising class schedules each semester, including room assignments and faculty availability
Maintain instructor calendars and assist with managing lab access and equipment scheduling to prevent conflicts
Support faculty with copying, printing, supplies, book orders, and course materials
Monitor attendance reporting, grade submissions, LMS access (D2L), and help troubleshoot issues or route requests to IT as needed
Provide students with information on program requirements, course registration, safety procedures, tutoring, and available resources
Maintain sign-in sheets, safety logs, lab access records, and visitor logs for compliance and safety
Assist students with forms, paperwork, rescheduling, and connecting to the correct services on campus
Support lab safety compliance through documentation, reporting, and communication with the Department Head and Safety Office
Submit and track work orders for facilities, custodial needs, and equipment repairs
Assist in coordinating tours, vendor demonstrations, program showcases, and special events in the labs
Maintain office supplies, equipment, and organizational systems
Prepare agendas, minutes, and follow-up items for department meetings
Perform other duties as assigned to support the Department Head and ensure smooth operation of Welding, Mechatronics, and Machine Tool programs
Qualification
Required
Bachelor's degree plus one (1) year related work experience; or, an associate degree plus three (3) years related work experience; or, HS diploma plus five (5) years related work experience
Selected positions may require the ability to type at a corrected rate of 35-55 wpm and/or basic knowledge of computer operations
Preferred
Experience working in technical education programs (welding, HVAC, industrial electricity, or similar fields)
Familiarity with procurement processes, P-Card procedures, and state compliance requirements
Experience supporting multiple departments or high-volume programs
Ability to manage inventory, track supplies, and support ordering of materials and equipment
Prior experience assisting with onboarding adjuncts, contractors, or part-time staff
Knowledge of basic safety procedures in lab or workshop environments
Bilingual (English/Spanish) communication skills
Company
Greenville Technical College
Greenville Technical College is a school in Greenville.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
George Abraham
Chief Information Officer
Recent News
2026-01-22
UPSTATE BUSINESS JOURNAL
2025-10-25
UPSTATE BUSINESS JOURNAL
2025-10-01
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