Duke University · 12 hours ago
Project Manager, AI & Automation
Durham, NC
Full-time
Onsite
Mid Level
4+ years expDuke University, one of America’s leading research universities, is seeking a Project Manager for their AI & Automation team. The role involves planning and coordinating a portfolio of AI and automation initiatives across various business processes, ensuring projects are delivered on time and with clear communication to stakeholders.
EdTechEducationHigher EducationUniversities
Responsibilities
Maintain a central portfolio of candidate and active AI/automation projects, including status, priority, owners, and key dates; prepare portfolio summaries and status updates for leadership
Design and run lightweight intake and prioritization processes for new project requests from HR, finance, and other business units; track 5+ concurrent projects across discovery, design, implementation, and evaluation
Develop and maintain formal project plans with timelines, milestones, testing phases, and implementation steps; coordinate kick-offs, define scope and objectives, and clarify success criteria
Monitor progress against plan; identify and escalate risks, issues, and scope changes; propose adjustments to keep projects on track; support end-to-end execution from proof-of-concept through deployment and post-implementation review
Plan and facilitate requirements-gathering sessions with HR/payroll, finance, and administrative units; document process maps, user stories, and functional requirements; translate between technical and non-technical audiences and surface tradeoffs
Schedule, prepare, and facilitate project meetings and working groups (agendas, notes, action items); maintain clear, consistent communication so stakeholders always know status, decisions, and next steps
Contribute to shared templates, tools, and project-management standards (intake forms, requirements templates, dashboards); capture lessons learned and help build a repeatable playbook; stay informed about emerging AI/automation capabilities relevant to higher-education operations
Qualification
Required
Bachelor's degree in business, information systems, public administration, or a related field; or an equivalent combination of relevant education and/or experience
Four or more years of progressively responsible experience managing projects or complex initiatives in a professional setting
Demonstrated experience creating and maintaining project plans and timelines; coordinating work across multiple stakeholder groups; leading meetings, documenting decisions, and following up on action items
Experience working on projects related to operations, IT systems, data, or process improvement
Preferred
Experience in a higher education or similarly complex, decentralized organization
Exposure to AI, automation, analytics, or workflow tools (e.g., RPA, chatbots, low-code/no-code platforms, or enterprise AI tools)
Experience mapping workflows and supporting end-to-end IT or process transformation projects
Project management certification (e.g., PMP, CAPM, Scrum Master) or formal training (preferred but not required)
Company
Duke University
Duke University is a private research university providing undergraduate and postgraduate education in medicine and other disciplines.
10001+ employees
H1B Sponsorship
Duke University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (274)
2024 (232)
2023 (202)
2022 (195)
2021 (148)
2020 (121)
Funding
Current Stage
Late StageTotal Funding
$71.15MKey Investors
North Carolina Biotechnology CenterUS Department of EnergyGlaucoma Research Foundation
2023-02-17Grant· $0.11M
2022-09-19Grant
2022-03-09Grant· $0.05M
Leadership Team
Barry Myers
Professor and Director
Dan Ariely
Professor
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