Snake Oil Cocktail Company · 11 hours ago
Executive Assistant
San Diego, CA
Full-time
Onsite
Senior Level
$32/hr - $38/hr
5+ years expSnake Oil Cocktail Company is seeking an Executive Assistant to the CEO to enhance executive efficiency and operational discipline. The role involves managing the CEO's calendar, coordinating communications, and ensuring workflow consistency to support the CEO's leadership priorities.
ConsultingEventsWine And Spirits
Responsibilities
Manage the CEO's calendar with disciplined prioritization and scheduling accuracy
Coordinate meetings, calls, and commitments exclusively for the CEO
Prepare meeting agendas, briefing materials, and reference documents as directed
Manage travel arrangements, itineraries, accommodations, and expense submissions for the CEO
May recruit, interview, hire, and train administrative staff
Identify scheduling conflicts and capacity constraints and flag them proactively
Serve as the primary administrative point of contact on behalf of the CEO
Draft and format impeccable CEO communications as requested
Track inbound requests and ensure timely follow up
Maintain strict confidentiality over sensitive business, personnel, private, and legal matters
Protect and enforce time blocks necessary for daily deep work free from distractions
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
Coordinate CEO meetings including leadership and external clients
Schedules and attends meetings on behalf of the CEO, taking notes and recording minutes
Prepare materials, capture action items, and track follow through
Schedule Executive Leadership Team meetings and monitor follow-up items for CEO visibility of progress
Maintain organization of notes, files, and reference materials
Support recurring CEO meetings with consistent preparation and documentation
Maintain accurate records, files, and documentation for the Office of the CEO
Support special projects assigned directly by the CEO
Answer inbound calls on behalf of the Office of the CEO
Identify administrative inefficiencies and recommend process improvements
Performs office tasks including ordering supplies and performing basic bookkeeping
Performs additional duties as assigned by executives
Performs other related duties as assigned
Qualification
Required
Prior experience supporting a Chief Executive Officer
Experience in fast paced or evolving organizations
Familiarity with basic project or task tracking tools
Demonstrated ability to manage competing priorities and shifting demands
High discretion, professionalism, and judgment
Ability to work independently with limited direction
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Ability to function well in a high-paced and at times stressful environment
Extensive knowledge of office administration, clerical procedures, and record-keeping systems
Able to type a minimum of 50 words per minute
Extremely proficient with Microsoft Office Suite, Google Workspace, or similar software with the ability to learn new or updated software
Bachelor's degree in Business Administration or related field required
Minimum 5 years of experience supporting senior or executive leadership
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Preferred
Master's degree preferred
Benefits
401(k)
Health Insurance
Dental insurance
Vision insurance
Paid time off accrual
Free parking or trolley adjacent office location
Company
Snake Oil Cocktail Company
Snake Oil Cocktail Company is involved in the creation and consulting of cocktails and mixology for a variety of events.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Tana Lorah
Chief Operating Officer
Frankie Thaheld
Partner / Director of Mixology
Recent News
San Diego Business Journal
2025-05-03
Company data provided by crunchbase