BHE Pipeline Group · 3 weeks ago
Sr District Admin/Specialist Admin Evanston District
Evanston, WY
Full-time
Onsite
Senior Level
5+ years expBHE Pipeline Group is a leading company in natural gas transportation, operating extensive pipeline networks across the United States. They are seeking a Senior District Admin/Specialist Admin to provide administrative support for major functions and districts, including managing office operations, preparing reports, and assisting with budget preparation.
Oil & Energy
Responsibilities
Screens calls and visitors, both on the phone and in person, by handling/responding to queries. Responds to data and general information requests
Composes correspondence, documents, reports and/or presentations. Proofreads documents created by others. May record minutes of meetings and type for distribution
Maintains office files, supplies, equipment and facilities. Operates office equipment and coordinates maintenance services. Obtains information and processes agreements for rented or leased equipment
Maintains appointment calendars, arranges travel, schedules reservations and compiles expense statements
Assists with projects by organizing, summarizing, entering and/or distributing data as requested. Maintains and tracks various scorecarding reports
Prepares and maintains various company forms and computer-based applications. May conduct administrative and computer applications training and coaching for district personnel
Prepares and processes company property records and applications for licenses and permits, including office equipment, tools, and work equipment as well as expediting vehicle exchange. Performs vehicle administration, including licensing and taxes, insurance confirmation, and quarterly inspection reports
Performs administrative functions related to purchasing material and maintaining inventory. Purchases equipment/supplies, obtains quotes and prepares requisitions, stores, and maintains inventory/non-inventory materials and supplies, and completes required documentation
Tracks monthly preventive maintenance (PM) tasks and notifies technicians of required actions, if applicable
Tracks operator qualification task completion
Attends safety meetings and tracks attendance and safety training
Processes check requests, expense reports and timesheets using proprietary software (includes determining source document account coding). Monitors and reviews timesheet coding. Assists in maintaining employee records, such as time, expense and purchasing card (P-card) reports. Coordinates payment of invoices with accounts payable
Monitors and reconciles cost data
Compiles budgets/reports and distributes same
Assists with preparation of capital and operations and maintenance (O&M) budgets and performs administrative responsibilities associated with capital and O&M project documentation
Updates/Prepares monthly financial forecast report from management's input
Prepares and administers general service agreements
Assists with validation of initial locate and supports encroachment process
Organizes/coordinates company-sponsored events and district meetings, as needed
With appropriate training and certification, may operate forklift to move pallets or equipment
Maintains schematics drawings and as-builts that reflect changes to pipeline and station valves
Develops, modifies and updates office procedures
Assists in the technical/functional services of the department by performing duties such as providing assistance on projects, preparing documents for approval, monitoring data
Qualification
Required
An associate degree in business or related field or equivalent clerical or administrative experience plus five or more years' clerical/administrative
Typically, three or more years of related, progressive work experience would be needed for candidates applying for this position who do not possess an associate degree
Proficiency in administrative work, oral and written communications, interpersonal relations, organizational and time management skills, including proficiency in developing clear and concise work papers
Proficiency in the use and application of computer programs: word processing, financial spreadsheets, e-mail programs, presentation and database, and ability to use proprietary and customized software for financial, budget, compliance, regulatory, and time reporting purposes
Strong math and writing skills, including proper spelling and grammar
Effective analytical and problem-solving skills
Employees must be able to perform the essential functions of the position, with or without an accommodation
Company
BHE Pipeline Group
A Network of Reliable Power Using the most sophisticated computer networks in the gas transportation industry, Berkshire Hathaway Energy Pipeline Group subsidiaries Kern River Gas Transmission Company, Northern Natural Gas, BHE GT&S and BHE Compression services work to reliably and safely deliver natural gas precisely to where and when it's needed.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase