OHLA USA · 14 hours ago
Front Desk Receptionist
Irvine, CA
Full-time
Onsite
Mid Level
$65K/yr - $75K/yr
3+ years expOHLA USA is a company committed to building a better, safer, more sustainable world. They are seeking a Front Desk Administrator to manage office operations, greet visitors, handle phone calls, and assist with administrative duties across various departments.
Civil EngineeringCommercial Real EstateConstruction
Responsibilities
Greets and direct visitors to office areas and conference rooms
Politely answer, screens, and directs phone calls
Scan and distribute mail correspondence to appropriate parties
Schedules meetings and appointments
Orders office supplies, and maintains inventory of supply room
Maintain an orderly, clean, and stocked kitchen and break room
Orders lunch for events, as needed
Makes travel arrangements and create detailed travel itineraries for international and domestic travel
Maintains office filing system
Acts as the point of contact between executives at the various business interests and internal/external clients
Organizes and plans Calendaring of conference rooms
Organizes and coordinates regional employee training, employee appreciation events, and regional events such as picnics and holiday parties
Maintains RSVPs and booking appointments for company events
Occasionally runs errands for supplies or dropping off mail, as needed
Completes and submits expense reports for regional staff
Prepares and composes correspondence that may be confidential
Assists Human Resources, Payroll, and IT, and Estimating departments with administrative duties as needed
Qualification
Required
High School Diploma required
Reliable transportation and a valid driver's license
3-5 year of experience as an administrative assistant with client facing experience
Requires excellent communication and interpersonal skills, including verbal and written communication
Must have excellent computer skills utilizing, Excel, Word, PowerPoint, Outlook
The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong administrative and organizational skills, with the ability to maintain a realistic balance among multiple priorities
The Front Desk Administrator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times while handling a wide variety of activities and confidential matters with discretion
It is essential to have a positive, friendly, and professional attitude
Must be able to work with and interact with employees throughout the organization
Ability to solve practical problems by analyzing information
Company
OHLA USA
OHLA USA is a construction company that constructs vertical buildings and civil infrastructures.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Brad Nystrom
Chief Operating Officer
Arnav A.
Chief Pursuit Officer
Recent News
2025-04-23
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