S-E-A · 2 hours ago
Administrative Assistant (Project Coordinator)
Rolling Meadows, IL
Full-time
Onsite
Mid, Senior Level
5+ years expSEA, Ltd. is a nationally recognized forensic engineering firm, with over 55 years of industry experience. They are seeking an Administrative Assistant (Project Coordinator) to provide proactive administrative support for engineers, manage schedules, and handle client communications.
AnalyticsRenewable EnergySecurity
Responsibilities
Provide proactive administrative support for various engineers by scheduling and tracking incoming and ongoing projects
Responsible for document proofreading and letter composition
Maintaining and coordinating engineers' schedules of meetings, site inspections, depositions, mediations, arbitrations, and trials and changes to trial schedules
Uploading images and documents to electronic files
Handles verbal and written client communications
Ability to understand the relationships and interplay of parties involved in the industries in which we operate, and to regularly apply that knowledge
Maintains office files and databases
Spreadsheet creation, data entry and manipulation
Manage meeting and lab exam scheduling, both in-person and virtually
Provide back up support for performing conflict checks
Serve as receptionist as needed Answer in-bound telephone calls
Assist with time and cost entry and reviewing of invoicing
Regular and predictable physical presence in the office
Qualification
Required
Professional office experience is required
Demonstrated strong attention to detail and follow-up
A minimum of five (5) years of professional office experience
High level of proficiency in Microsoft Office (Word and Excel; PowerPoint) and Outlook, Adobe Acrobat and DocuSign
Proactive approach to workflow
Ability to pivot between tasks as priorities change quickly
Ability to perform essential functions in a cyber-secure environment
Excellent writing skills and proofreading skills
Strong attention to detail
Must have strong organizational, interpersonal, communication, time management and multi-tasking skills
Ability to lift 20 lbs
Ability to communicate with colleagues and clients
Ability to answer phones
Ability to maneuver around the office
Ability to file folders
Ability to use a computer/keyboard
Preferred
Bachelor's degree preferred but commensurate experience is considered
Paralegal, Legal Assistant or Legal Secretary experience highly preferred
Benefits
Two medical plan options
Dental & vision coverage
401(k) with company match
Paid vacation, sick days and holidays
Company-paid STD, LTD and life insurance
Employee Assistance Program
Motion Wellness Program that rewards activity through contributions to employee HSA accounts
Company
S-E-A
Established in 1970, S-E-A is a recognized worldwide leader in forensic analysis and investigation.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0.38M2011-11-23Series Unknown
2010-12-06Series Unknown· $0.19M
2009-12-04Series Unknown· $0.19M
Leadership Team
Jason Baker
President/CEO
Recent News
2025-07-17
Indus Business Line
2024-10-23
Company data provided by crunchbase