UCLA · 10 hours ago
PROGRAM & FUNDING ADVISOR
Los Angeles, CA
Full-time
Onsite
Mid Level
$32/hr - $49/hrUCLA's Student Organizations Leadership & Engagement (SOLE) department is seeking a Program & Funding Advisor to manage funds disbursements and provide financial management support for student organizations. The role involves advising Registered Campus Organizations on accessing funds, preparing financial projections, and supervising student staff involved in department operations.
EducationHigher EducationUniversities
Responsibilities
Managing funds disbursements and the associated financial management duties for student organizations
Providing Registered Campus Organizations (RCO) support and guidance through the complex campus funding landscape
Reviewing and preparing expenditures (low value orders, purchases and travel reimbursements)
Providing required documentation for contracts to Purchasing
Preparing unit recharges
Processing gift fund deposits with External Affairs Gift Services
Preparing financial projections and forecasts
Reviewing and reconciling ledgers
Identifying ledger discrepancies and monitoring expenditures
Supporting student leaders by providing instruction in accessing University funds for registered campus organizations (RCO's) in the development and implementation of extra-curricular programs and activities
Developing workshops
Providing direction and instruction to funding committee membership relative to RCO's programming
Advising on all policies and practices related to the use of University funds
Providing students and RCO's with updates and guidance as needed to maintain their funding
Administering, tracking and processing allocated funds for student service projects and cultural programming using University financial systems
Managing payroll and personnel transactions
Participating in the Campus Life funding allocation process
Supervising student staff who assist in department operations and the budgetary allocation process
Qualification
Required
Analytical skills to assess programs and procedures in order to assist students in preparation for accessing funding allocations
Ability to recognize problems and generate alternatives or offer solutions, based on existing guidelines
Demonstrates skill in employing fundamental counseling techniques with sensitivity sufficient to assist students in making program-related decisions
Ability to communicate effectively and diplomatically as well as maintaining cooperative working relationships with a diverse group of students, public, media and faculty/administrators, both individually and in-group settings
Ability to diplomatically handle difficult or urgent matters in a confident and proficient manner
Ability to maintain confidential and sensitive information with tact and discretion
Ability to handle several projects, adapt to changes, interruptions, and organize material and information in a systematic manner to maximize efficiency and minimize duplication of effort. Ability to work independently, organize work, set priorities that accurately reflect job responsibilities
Bachelor's Degree in a related area and/or equivalent experience/training
Preferred
Working knowledge of student campus programs and activities in a university setting
General knowledge of university-wide, Campus, and Student Affairs policies and procedures including extracurricular activities
Working knowledge of campus organizational structure and academic/administrative decision-making process
Working knowledge of University Accounting systems and procedures including Purchasing and Accounts Payable
Working knowledge of UCLA Payroll and Personnel procedures, including UCPath, JDXpert, iCIMS and Payroll Time Reporting
Benefits
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Company
UCLA
UCLA offers a combination that’s rare, especially among public research universities.
Founded in 1919
5001-10000 employees
H1B Sponsorship
UCLA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (266)
2024 (223)
2023 (226)
2022 (182)
2021 (164)
2020 (172)
Funding
Current Stage
Late StageTotal Funding
$157.89MKey Investors
California Institute for Regenerative MedicineUS Department of EnergyDepartment of Cannabis Control
2025-01-30Grant· $29.14M
2023-08-14Grant
2023-04-25Grant· $2M
Leadership Team
James Puffer
Professor Emeritus
Jenny Lester
Clinical Trials Director
Recent News
2026-01-18
2026-01-16
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