State of Florida · 1 day ago
PURCHASING SPECIALIST - 64001673
Fort Walton Beach, FL
Contract
Onsite
New Grad, Entry Level
$42K/yr - $42K/yrThe State of Florida's Department of Health is seeking a Purchasing Specialist to manage purchasing and administrative work for the Okaloosa County Health Department. This role involves serving as a liaison between local purchasing staff and the Central Purchasing Office, ensuring compliance with state and county purchasing requirements.
Government Administration
Responsibilities
This position involves highly responsible purchasing and administrative work for the Finance & Accounting Section (F&A) in the Okaloosa County Health Department (OCHD)
Serves as Purchasing Champion for OCHD and liaison between the CHD and Central Purchasing Office
Provides and disseminates information provided by Central Purchasing to local purchasing staff and leadership
Maintains comprehensive knowledge of State and County purchasing requirements to ensure compliance
Participates in developing, reviewing and maintaining local purchasing procedures, ensuring alignment with current Florida Department of Health (FDOH) and Central Purchasing policies and procedures
Serves as final local approver of all purchasing activities, including the acquisition of standard and specialized commodities, services and equipment
Performs high level purchasing activities including but not limited to contract exceptions, Sole Source designations and formal solicitations
Assists local purchasing staff navigate through State Term Contracts and other purchasing sources, determine the appropriate method of procurement, obtain quotes, resolve issues with vendors and otherwise assist with purchasing activities as needed
Provides training and guidance to local purchasing staff and ensures staff involved in purchasing activities complete and maintain all state and locally required training
Maintains all purchasing-related files, guidance and training documents, and other resources utilized by F&A and local purchasing staff
Coordinates local user access needs and serves as the local subject matter expert for state procurement systems
Tracks and maintains all local purchasing approval flows/thresholds
Extracts and compiles data from various sources, verifies amounts, and resolves discrepancies
Participates in Quality Improvement initiatives, including development and implementation of data collection methods
Process incoming mail and deliveries
Serves as local Purchasing Card (P-Card) Champion and liaison between the CHD and Central Office Purchasing Card Administration
Maintains comprehensive knowledge of State P-Card requirements
Participates in developing, reviewing and maintaining local purchasing procedures, ensuring alignment with current FDOH and Central Office P-Card Administration policies and procedures
Provides training and guidance to local P-Card holders and ensures staff involved in purchasing activities complete and maintain all state and locally required training
Processes requests to establish new P-Card holders and cardholder profile updates for commodity and limit changes as needed
Maintains database of all active P-Cardholders including limits, commodity type and training completion dates
Monitors aging reports daily and follows up with local cardholders to assist with resolving vendor disputes and other issues that would detrimentally affect timely approval
Serves as local point of contact for filing charge disputes and intervenes with vendors on behalf of cardholders to ensure all options for resolution have been exhausted before disputes are filed
Notifies Central Office P-Card Administration and the local FLAIR custodian separating employees in a timely manner and follows established procedures to secure and destroy P-Cards
Provides support and coverage for all other F&A functions as needed
Performs all other duties as assigned in support of the Agency’s mission and vision
Qualification
Required
Ability to communicate effectively both verbally and in writing
Knowledge of best practices in working with confidential and/or sensitive information
Ability to interpret and/or disseminate policies, procedures, or other official communication to a variety of audiences
Work experience utilizing Microsoft Office applications required (i.e., Outlook, Excel, Word, Teams)
Knowledge of purchasing practices, policies and systems preferred
Experience working in an administrative, clerical or fiscal role
Preferred
Knowledge of purchasing practices, policies and systems preferred
Benefits
Annual and Sick Leave benefits
Nine paid holidays and one Personal Holiday each year
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
Retirement plan options, including employer contributions
Flexible Spending Accounts
Tuition waivers
And more!
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
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