Wellstar Health System · 8 hours ago
Executive Assistant to CEO
Marietta, GA
Full-time
Onsite
Senior Level
5+ years expWellstar Health System is dedicated to enhancing the health and well-being of every person they serve. The Executive Assistant to the CEO will provide high-level administrative support to the President and CEO, serving as a liaison to leaders and community members while managing complex schedules and communications.
FitnessHealth Care
Responsibilities
Ability to function well in a high-paced environment; performs additional duties as assigned by President and CEO
Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
Manage the President and CEOs contacts
Assist in preparing and managing presentations and decks
Be responsive to emails/texts/phone calls, with contact outside normal business hours
Welcome the President and CEOs guests by greeting them, in person or on the phone; answering or directing inquiries
Use discretion, confidentiality, and good judgment to handle C-Level matters
Represent the company and the President and CEO in a positive light through great follow-through skills and sound judgment
Conserve the President and CEOs time by reading, researching, collecting and analyzing information as needed, in advance
Complete adhoc projects as assigned
Organize complex calendars and schedules; resolving any scheduling issues
Opens, screens and prioritizes all incoming mail, making decision as to which mail should be directed to the President and CEO and which can be delegated for action to other personnel
Responsible for Time and Attendance as appropriate for employees in the President and CEOs office
Schedules conference attendance, travel, hotel and seminar arrangements for the President and CEO, completing appropriate authorization and expense reports
Takes minutes as specified by the President and CEO, using discretion and expertise to ensure only pertinent information is included in the final minutes while always maintaining confidentially
Arranges appropriate follow-up actions
Prepares arrangements for all meetings scheduled by the President and CEO, including notifying attendees, reserving rooms, requesting refreshments, audio/visual equipment set up and preparing/distributing agendas and supporting documentation
Coordinates and completes letter correspondence for President and CEO in a proactive and timely manner
Research and prepare bios and overview for individuals and organizations who engage and interact with the President and CEO
Provide a bridge for smooth communication between the President and CEOs office and Wellstar team members, community members, external partners and others
Ensure that all stakeholders feel good about their interactions with the Office of the President and CEO
Draft and edit correspondence that is often sensitive and confidential
Performs other duties as assigned
Complies with all Wellstar Health System policies, standards of work, and code of conduct
Qualification
Required
High School Diploma General
Minimum 5 years as an executive assistant; Required
Advanced computer skills in MicroSoft Office, Word and advanced to intermediate skills in Excel, PowerePoint etc
Excellent organizational skills
Excellent communication skills, both written and verbal
Excellent calendar management skills, including complex executive meetings
Experience preparing executive schedules, correspondence, presentations, reports etc., including understanding of financial reports and statements
Ability to effectively interface with staff, leaders and physicians
Demonstrate ability and temperament to work with sensitive information
Business Acumen
Has a strong business sense and can decipher priorities and make sound judgment calls when needed
Team player - have team-oriented experience and approach
Critical Thinking - Ability to think outside of the box with a sense of urgency
Preferred
Bachelors General-Preferred
Minimum 10 years varied and progressively responsible secretarial experience Preferred or large company and/or healthcare system
Company
Wellstar Health System
The largest health system in Georgia.
10001+ employees
H1B Sponsorship
Wellstar Health System has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (22)
2024 (18)
2023 (13)
2022 (14)
2021 (18)
2020 (12)
Funding
Current Stage
Late StageLeadership Team
Candice L. Saunders
President and CEO
B
Bill Bellando
SVP and Chief Information Officer
Recent News
BiometricUpdate.com
2025-10-28
Company data provided by crunchbase