Scalence L.L.C. · 1 day ago
Administrative Assistant (Office-Admin/Clerical)
Pineville, LA
Full-time
Onsite
New Grad, Entry LevelScalence L.L.C. is seeking an Administrative Assistant to provide essential administrative support to ensure efficient office operations. The role involves a variety of tasks related to organization and communication, including maintaining contact lists, scheduling meetings, and preparing reports.
Information Technology & Services
Responsibilities
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office
Supports managers and employees through a variety of tasks related to organization and communication
Responsible for confidential and time-sensitive material
Familiar with a variety of the field's concepts, practices, and procedures
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Research and create important presentations and develop processes
Generate reports
Handle multiple projects
Prepare and monitor invoices
Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Qualification
Required
Autonomy
PBI experience
Agility
Self-drive
Communication and coordination
Office 365, including strong excel skills
Attention to details and following-up skills
Ability to generate reports from consolidated reports
Event planning
Lead and coordinate meeting
Preferred
Collaborative
Company
Scalence L.L.C.
In today’s dynamic and competitive market, success hinges on mastering three key areas: Data Intelligence, Business Resilience, and Digital Experience.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase