Rowan University · 15 hours ago
Staff Assistant - Office of the Registrar, Rowan-Virtua SOM (Stratford, NJ)
Stratford, NJ
Full-time
Onsite
Entry, Mid Level
$49K/yr - $56K/yr
1+ years expRowan University is seeking a Staff Assistant for the School of Osteopathic Medicine's Registrar’s Office. This role involves performing administrative and support services, maintaining confidential student records, managing course registrations, and providing office support functions.
EducationKnowledge ManagementUniversities
No H1B
Responsibilities
Maintain students’ confidential academic records
Update databases with name, address, and biographical data changes
Create and track requests for disposal of records according to the NJ Division of Archives and Artemis records management guidelines
Utilize Student Status Dashboard and One45 to maintain student records
Follow university, state, and federal guidelines and policies regarding student records
Register OM1 students for courses
Track adjusted registration guidelines for students per Student Academic Progress Committee
Post grades/grade changes for OM1 courses
Utilize One45 for accurate student records/schedules
Review and maintain students' DegreeWorks accounts
Maintain accurate records in the Banner and One45 database systems
Attend meetings with various departments
Produce transcripts as needed for current students and alumni
Prepare medical education verification forms for signature
Process Fellowship Applications for alumni (via MIDUS and FCVS databases)
Organize and maintain Course Director lists & distribute throughout campus
Assist with maintenance of Master Class Lists
Review and utilize Cognos reports for student records & reporting requirements
Manage Registrar email Inbox
Provide information while following FERPA guidelines, to students, faculty, staff, outside agencies
Manage transcript/verification/diploma requests
Create and maintain template letters/emails for common record/student requests
Maintain budget, complete requisitions, manage deposits, and process purchase orders
Process travel and reimbursement requests
Maintain and update SOM Registrar website
Assist with special events, examples: Orientation, White Coat Ceremony, Commencement
Qualification
Required
Capable of handling multiple demands on an on-going basis while maintaining flexibility and adaptability
Excellent relationship-building and social skills
Proven organizational skills and attention to detail
Demonstrated ability to work well in a confidential and fast-paced environment
Must be able to communicate, interact, and work effectively with students, faculty, staff and all external constituencies
Bachelor's degree, plus one (1) year of professional level experience in a university setting, government agency, or business office. Applicants lacking a degree may substitute appropriate related experience on a year-for-year basis
The position requires interpersonal skills and the ability to act professionally and confidentially
Knowledge of Word, Excel, and Google Office required
Must have data entry skills
Preferred
Familiarity with the Registrar's office functions and/or the medical school environment is preferred
Experience with Banner database or a similar database is preferred
Benefits
Comprehensive NJ State health, dental and retirement benefits
Extensive accrued time off/paid holidays
Tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro
Company
Rowan University
Rowan University combines liberal education with professional preparation from the baccalaureate through the doctorate.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$1.88MKey Investors
National Endowment for the Humanities (NEH)
2023-01-10Grant· $0.13M
2015-07-17Grant· $1.75M
Leadership Team
Sunovia S. Scudder
Co-founder, Youth Empowerment Program
Mark Sedlock
Vice President and CTO
Recent News
2026-01-16
2025-12-28
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