The Progeria Research Foundation · 1 day ago
Office Manager / Administrative Assistant
Peabody, MA
Full-time
Onsite
Mid, Senior Level
5+ years expThe Progeria Research Foundation is a growing non-profit organization dedicated to discovering treatments and cures for Progeria. They are seeking a full-time Office Manager and Administrative Assistant to provide administrative support, manage office operations, and coordinate communications and meetings.
BiotechnologyHealth CareHealth DiagnosticsNon Profit
Responsibilities
Provide administrative support to the Executive Director (ED)
Calendar management, including scheduling and coordinating meetings
Prepare and edit communications, such as memos, emails, reports, and other correspondence
Conduct research in a timely manner as directed
Arrange travel for ED
Responsible for efficient office operations, including monitoring and maintaining office supplies inventory; office maintenance and coordinating phone coverage
Manage and maintain office calendar, tracking staff meetings, and employee work schedules
Serve as the first point of contact for all outside calls and inquiries
Coordinate logistics and assist with distribution of materials for quarterly meetings of Board of Directors, Development Committee, Finance Committee and Public Awareness Committee
Coordinate bi-weekly staff meetings
Design and implement filing systems and ensure filing systems are maintained and current
Manage and coordinate volunteers for mailings and other office projects
Responsible for picking up mail from the post office, opening, sorting, and distributing incoming correspondence, as well as managing and preparing all outgoing mail
Provide assistance to colleagues and contribute to team effort through other tasks as needed
Qualification
Required
Five years' experience providing administrative support at an executive level
Excellent verbal and communication skills
Project management experience
Proficient in appropriate software including but not limited to: Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, Adobe), and video conferencing software (Zoom, Teams)
Associate or Bachelor's degree
Company
The Progeria Research Foundation
The mission of The Progeria Research Foundation is to discover treatments and the cure for Progeria and its aging-related disorders, including heart disease.
Founded in 1999Maussane, Provence-Alpes-Cote d'Azur, FRA
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Barbara Natke
Chief Business Officer
Recent News
2025-06-08
Phoenix Business Journal
2025-01-24
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