University of California, San Francisco · 2 hours ago
Research Administrator IV
San Francisco, CA
Full-time
Hybrid
Senior Level
$91K/yr - $194K/yr
5+ years expThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research and education. They are seeking a Research Administrator IV to manage complex research contracts and grants, ensuring compliance and providing oversight for financial reporting and budget management.
AssociationBiotechnologyEducationMedicalPharmaceutical
Responsibilities
Uses advanced contracts and grants concepts to manage high volume and high complexity transactions
May review and guide others in the review of financial and administrative management requirements of research contract and grant proposals, awards, and / or transactions to ensure compliance with institutional and sponsor policies
Works independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors
May be eligible for delegated signature authority
May review and sign transactions for less experienced staff
May serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems
Typically works on highly complex proposals and awards such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards
Is eligible for delegated authority
Responsibilities include oversight of monthly Budget Status Reports (BSRs), payroll distributions, financial status reports, invoicing, recharge proposal and operations management, depreciation of equipment, and closeout reconciliations
This position will also oversee the annual budgeting process in PLUS for the PIs that they support, provide budget detail, analysis and recommendations to the Department Chair and Chief Administrative Officer to inform strategic decisions on new and existing programs, funding plans, etc
This requires monthly monitoring of a variety of funding streams and payroll distributions for Faculty, non-Faculty Academics and Staff in the department and regularly coordinating with department HR to enter UC Path for payroll changes
In collaboration with the Office of Sponsored Research (OSR), this position also oversees the progress of outgoing proposals by providing budgetary and financial information and facilitating communications between principal investigators and OSR staff to ensure deliverables are met for proposal submission
This position also reviews compliance issues according to campus guidelines and Uniform Guidance
The incumbent will communicate both verbally and via written communication with internal and external individuals at all levels
Qualification
Required
Bachelor's degree in related area and / or equivalent experience / training
Minimum 5 years of related experience
Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration
Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment
Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc
Ability to manage high volume and complex transactions under tight deadlines
Ability to perform highly complex financial analysis and customized reporting
Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports
Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas
Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles
Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements
Demonstrated knowledge of effective fund management processes, procedures and techniques
Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration
Ability to interpret policy for others
Advanced knowledge of effective grant funding processes, procedures and techniques
Advanced ability to create and train grant writing and other communications skills in a variety of styles to ensure securing grant funding required
Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences
Ability to effectively present complex financial information both verbally and in writing in a clear and concise manner
Strong interpersonal skills at all levels within the organization; advanced critical thinking skills; and attention to detail
Proficient in Microsoft Suite with advanced knowledge of Excel, including the ability to use pivot tables, conditional formatting, and v-lookup
Efficient time management skills and ability to multi-task in a high-volume environment; ability to adapt to changing priorities; ability to independently follow through on tasks or projects to completion
Preferred
Proficiency in using the following systems: PeopleSoft (specifically RAS), MyReports, CACTAS, eProposal, UCPath, PLUS, PeopleConnect, General Ledger Verification Tool, Award Verification Tool
Company
University of California, San Francisco
University of California, San Francisco is an educational institution that focuses on medical courses.
10001+ employees
H1B Sponsorship
University of California, San Francisco has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (365)
2024 (342)
2023 (308)
2022 (306)
2021 (241)
2020 (268)
Funding
Current Stage
Late StageTotal Funding
$52.45MKey Investors
California Institute for Regenerative MedicineBaldrick's FoundationNational Institute on Aging
2025-01-30Grant· $11.9M
2023-11-21Grant
2023-10-03Grant
Leadership Team
Pamela Hudson
Chief Operating Officer | Center for Digital Health Innovation
Jimmie Ye
Professor
Recent News
2026-01-13
2026-01-06
2026-01-05
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