Executive Admin Assistant jobs in United States
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Select Source International · 1 day ago

Executive Admin Assistant

positionFranklin, TN, US
timeFull-time
remoteOnsite
senioritySenior Level
date5+ years exp

Select Source International (SSI) is a distinguished staffing company with nearly 25 years of experience, renowned for delivering top-tier workforce solutions. The Executive Assistant provides high-level administrative support to two key SE Leaders, requiring exceptional organizational skills and the ability to manage complex schedules and priorities across multiple time zones.

ConsultingFinancial ServicesInformation Technology
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H1B Sponsor Likelynote

Responsibilities

Coordinate and manage complex calendars for multiple executives, including prioritizing meetings and resolving conflicts
Organize internal and external meetings, video conferences, and travel schedules
Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries
Prepare travel expense reports and ensure compliance with company policies
Serve as the primary point of contact for executives, screening and prioritizing emails, calls, and requests
Draft, edit, and proofread correspondence, presentations, and reports
Prepare agendas, briefing materials, and presentations for leadership meetings
Record and distribute meeting minutes and follow up on action items
Assist with special projects, research, and data analysis as requested by executives
Maintain confidential files and records with the highest level of discretion
Liaise with internal teams and external stakeholders to ensure smooth communication and execution of initiatives
Support organizational events, leadership offsites, and strategic workshops

Qualification

Microsoft Office SuiteOrganizational skillsTime-management skillsDiscretionCommunication skillsCollaboration toolsAdaptabilityProblem-solving skills

Required

Bachelor's degree or equivalent experience
Minimum 5+ years supporting senior executives in a global organization
Strong organizational and time-management skills
Excellent written and verbal communication
Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint, etc.)
Ability to handle sensitive information with discretion
High level of adaptability and problem-solving skills

Preferred

Strong scheduling experience
Experience working with C-Level Professionals
Strong digital print with technology
Flexibility with receiving calls after hours during high travel times

Company

Select Source International

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Select Source International (SSI) is an award-winning global leader in Consulting and Staff Augmentation, helping businesses thrive across IT, Healthcare, Finance & Accounting, Human Resources, Engineering, Energy & Utilities, Manufacturing, Administrative, Operations & Logistics, and more.
dateFounded in 1999
location
Minneapolis, Minnesota, USA
people-size501-1000 employees
web-link
https://selectsourceintl.com

H1B Sponsorship

Select Source International has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (2)
2023 (3)
2022 (2)
2020 (4)

Funding

Current Stage
Late Stage
Company data provided by crunchbase