Aston Carter · 1 day ago
Administrative Assistant
Kirkland, WA
Contract
Onsite
Entry, Mid Level
$16/hr - $26/hr
2+ years expAston Carter is a global organization providing corporate talent solutions, and they are seeking a highly organized Administrative Assistant to support two senior leaders. The role involves high-level administrative functions such as calendar and budget management, and facilitating communication across teams.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Provide high-level administrative support to two senior leads, including calendar management, meeting coordination, and task tracking
Manage domestic and international travel arrangements and process expense reimbursements
Monitor and manage budgets, ensuring timely processing of financial transactions
Act as a liaison between executives, internal teams, and external partners to facilitate communication and project coordination
Support international team collaboration and assist with document preparation, reporting, and follow-ups
Maintain confidentiality and demonstrate sound judgment in handling sensitive information
Drive efficiency and growth by taking initiative on stretch projects and operational improvements
Qualification
Required
2-4 years of relevant administrative support experience, including support for executive or senior-level leaders
Proven experience supporting multiple executives simultaneously
Experience working with international teams and across time zones
Demonstrated project management experience and a growth-oriented mindset
Familiarity with supporting CVP or executive-level leadership
Excellent verbal and written communication skills
Exceptional multitasking, time management, and organizational abilities
Strong customer service and interpersonal skills
Proficient in Microsoft Office Suite and ability to learn internal tools quickly
Ability to work independently, maintain confidentiality, and build strong professional relationships
Preferred
Bachelor's degree preferred; relevant experience strongly considered
Background in large tech companies or previous client experience
Hands-on experience with tools such as Outlook, Teams, SharePoint, and distribution lists
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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