Pickles Group · 1 day ago
Program Coordinator
LA Metro Area
Full-time
Hybrid
Entry Level
$55K/yr - $55K/yr
1+ years expPickles Group is a growing national 501(c)3 nonprofit organization dedicated to providing support and resources to families affected by cancer. They are seeking a Program Coordinator to ensure smooth operations of their programs, handle logistics, and support families and volunteers effectively.
CharityChild CareNon Profit
Hiring Manager
Cassy Horton
Responsibilities
Coordinate logistics for virtual and in-person programs, webinars, and resources (calendars, scheduling, Zoom links, communications)
Coordinate with external vendors, partners, and facilities for programs and events
Manage program materials, inventory, and shipping
Build and maintain checklists, timelines, and repeatable processes
Anticipate needs and resolve issues proactively
Distribute and organize evaluations and feedback
Support planning and execution of signature programs and events
Coordinate registrations, materials, and run-of-show logistics for in-person and virtual programs
Maintain accurate enrollment, attendance, and participation data via Monday.com, Google forms, and other digital tools as we grow
Track workflows and deadlines using Monday.com and related tools
Flag data inconsistencies and system gaps
Serve as a welcoming point of contact for families
Support intake, enrollment, and ongoing participation logistics
Assist with volunteer scheduling, onboarding logistics, and training materials
Escalate sensitive situations when appropriate
Qualification
Required
Must be based in the Chicago, IL or Los Angeles, CA metro areas
Coordinate logistics for virtual and in-person programs, webinars, and resources
Coordinate with external vendors, partners, and facilities for programs and events
Manage program materials, inventory, and shipping
Build and maintain checklists, timelines, and repeatable processes
Anticipate needs and resolve issues proactively
Distribute and organize evaluations and feedback
Support planning and execution of signature programs and events
Coordinate registrations, materials, and run-of-show logistics for in-person and virtual programs
Maintain accurate enrollment, attendance, and participation data via Monday.com, Google forms, and other digital tools
Track workflows and deadlines using Monday.com and related tools
Flag data inconsistencies and system gaps
Serve as a welcoming point of contact for families
Support intake, enrollment, and ongoing participation logistics
Assist with volunteer scheduling, onboarding logistics, and training materials
Escalate sensitive situations when appropriate
Be a team player in a remote working environment
Work frequent evenings and weekends as needed
Preferred
1–2 years of related experience (including internships or volunteer roles) with logistics, programs, or events
Experience working with families, volunteers, and external partners
Familiarity with tools like Monday.com, Airtable, Asana, or Salesforce, and Google Workspace
Comfort working remotely or in hybrid environments
A sense of humor
Experience working with diverse communities
A personal connection to our mission
Benefits
Generous annual healthcare and retirement savings stipend
Three weeks of paid time off
Three months of paid family leave
Home/co-working office stipend
Company
Pickles Group
Pickles Group is a nonprofit organization that provides support and resources for kids and teens impacted by their parents cancer.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Cassy Horton
Executive Director
Recent News
UK Investor Magazine
2025-03-20
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