Mid-State Industrial Maintenance · 1 day ago
Project Administrator
Van Wert, OH
Full-time
Onsite
Entry Level
1+ years expMid-State Industrial Maintenance is seeking a Project Administrator to ensure efficient management and execution of projects. The role involves maintaining accurate records, facilitating communication, and handling contract values, budgets, and project forecasts while ensuring compliance with guidelines.
Manufacturing
Responsibilities
Creation and maintenance of all contract values and budgets
Input and maintain change orders and change order requests
Monitor project progress throughout the life of the project
Independently pull inventory jobs, transfer material, ship, and proceed to close
Prepare and submit budget estimates, track cost, and monitor financial progress
Ensure budgets reflect proper scope of work and correspond with appropriate proposal
Monitor and filter emails in order of urgency, ensuring that all issues are appropriately addressed within defined time frame
Receive material per packing slips as delivered to the warehouse
Create pick tickets and shipping documentation, following up with transportation to ensure that all jobs are picked up and delivered on time
Work with multiple departments to advance and close jobs
Receptive to multiple personalities, and job approaches, working to obtain a similar goal
Input and maintain project forecasts
Secure all necessary approvals and ensure that standard company procedures are followed
Complete reporting per job status for Account Manager deviation
Communicate with Project Controllers and Managers when flags arise to clear them
Comply with confidentiality for Customer information and Invoicing Guidelines
Verify accuracy of billing data and revise any errors
Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered
Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services or the shipment of goods
Operate typing, adding, calculating, or billing machines
Resolve discrepancies in job cost accounting records
Contact customers to obtain or relay account information
Review documents, such as purchase orders, sales tickets, charge slips, or time sheets, to compute fees or charges due
Keep records of invoices and support documents
Monitor equipment to ensure proper operation
Fix minor problems, such as equipment jams, and notify repair personnel of major equipment problems
Consult sources, such as rate books, manuals, or company representatives, to determine specific charges or information such as rules, regulations, or government tax and tariff information
Track accumulated hours and dollar amounts charged to each client job to calculate client fees for professional services, such as legal or accounting services
Update manuals when rates, rules, or regulations are amended
Compute credit terms, discounts, shipment charges, or rates for goods or services to complete billing documents
Answer inquiries regarding rates, routing, or procedures
Compile reports of cost factors, such as labor, production, storage, and equipment
Create billing documents, credit memorandums, or credit forms
Qualification
Required
High School Diploma or GED, with 1+ years of experience in billing or an Office Administration role, is required
Proficiency with Outlook, Excel and Word. (Or desire and capability to become proficient.)
Excellent Time Management and Organizational skills
Strong sense of urgency and ability to prioritize a high-volume task
Above average Communication Skills required
Excellent Attention to Detail - being careful about detail and thorough in completing tasks
Must always be honest and ethical and always operate with a high-level of integrity
Must be willing and able to work overtime - nights, weekends and holidays, when necessary
Preferred
Will also consider a bachelor's degree in an applicable study area (such as Business or Accounting.) with no experience
Company
Mid-State Industrial Maintenance
Mid-State Industrial Maintenance is a leading provider of on-site and off-site industrial maintenance and service solutions.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
CenterGate Capital
2025-06-02Acquired
2019-02-14Private Equity
Leadership Team
Shawn Toney
Chief Executive Officer
Recent News
peprofessional.com
2025-06-04
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